Administrative Staff Specialist Job Vacancy in Fourans LLC Trenton, NJ 08608 – Latest Jobs in Trenton, NJ 08608

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Company Name :
Fourans LLC
Location : Trenton, NJ 08608
Position : Administrative Staff Specialist

Job Description : Provide administrative support to the ODC Deputy Director, Assistant Deputy Directors of Design and Construction, and Managers of the Energy Initiatives Unit and Special Projects Unit.1. Assist with scheduling meetings.2. Assist with processing invoices, change orders/amendments.3. Assist with performing preliminary audits of all closeout packages to ensure accurate payments to date, balances due, confirm that all change orders/amendments are resolved, and to make sure that all essential documents have been received in order to closeout the contracts.4. Assist with gathering data and information used for reporting to the Director and Using Agencies.5. Assist with coordination of issues and events with Deputy Director, Assistant Deputy Directors, Managers and Using Agencies.6. Assist with the gathering of information such as estimates and project budget summaries in order to prepare reports, in order to prepare for meetings and for information to be distributed to the agencies.7. Assist and respond to all inquiries pertaining to payment status, change order/amendment status and funding status.8. Assist with updating and maintaining all project status and costs in C2.9. Assist with Treasury Fiscal inquiries.10. Electronically auto-commit all design and construction documents to the FileNet system.11. Maintain and manage all emails to assure that information is easy to retrieve.12. Answer and direct calls and inquiries.Job Types: Full-time, ContractPay: $28.50 per hourSchedule:Monday to FridayWork Location: One location

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