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Company Name : INNOVATIVE COMMERCIAL INTERIORS INC
Location : West Trenton, NJ 08628
Position : Office Assistant
Job Description : Job Description: Busy company looking for a permanent part-time employee to help with misc. office work. This is a permanent part-time position. Please do not apply if you are looking for full-time. 15-20 hours a week. Perfect for someone who has school age children.Essential Functions: Compile monthly sales sheet and ensure all taxes charged are correct for each invoice.Ensure tax exempt certificates on file for designated clients.Enter vendor A/P invoices and double check vendor statements.Process all requests for insurance certificates.Manage subcontractors maintain up-to-date liability insurance and workers comp insurance.Process and print checks for accounts payable.Enter orders into computer system to generate contracts.Check vendor acknowledgements against purchase ordersAssist colleagues whenever necessary.Assist Director of Finance and Human Resources, as needed, with special projects, including: audits, year-end completion, distribution of W-9 forms and filing.Competencies: Outstanding communication and interpersonal abilities.Excellent organizational and leadership capabilities.Attention to details.Self-starter.Good time management skills.Flexible in approach with othersAbove average mathematical skills.*Work Environment: This position operates in a professional office environment. This position routinely uses standard office equipment such as computers and smartphones.Physical Demands: Minimal bending, sitting, and lifting.Travel: No regular travel expected for position.Required education and experience: High school degree.One year of demonstrable work experience in a fast-paced office environment.High proficiency in MS Office.Preferred education and experience: Associates degree in business or closely related field from a regionally or nationally accredited institution.Proficiency with Team Design.Experience in finance and/or human resources functions within an organization.Experience within design and/or furniture industry.Job Type: Part-timePay: $16.00 – $18.00 per hourAbility to commute/relocate:West Trenton, NJ 08628: Reliably commute or planning to relocate before starting work (Preferred)Education:High school or equivalent (Preferred)Experience:Customer service: 1 year (Preferred)Work Location: One location
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