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Company Name : L’Oreal
Location : Cranbury, NJ
Position : Administrative Assistant – Distribution
Job Description : Position Summary:
Provides a wide variety of administrative duties; sometimes those that are non-routine and confidential in nature; requires a general understanding of organization policies and practices; draws upon precedent to determine course of action; works under general supervision.
Key responsibilities:
Coordinate and manage Director’s calendar and schedule appointments and meetings; be cognizant of maintaining a manageable meeting load; confer on a daily basis to ensure calendar is manageable and up-to-date
Reconcile and prepare accurate, timely expense reports following the Company travel and expense policy
Provide cross functional support as needed for Site
Communication liaison for Cranbury Site in regards to event updates and general information;
Lead local Engagement team and responsible for coordinating key Site employment engagement activities with partnership of local HR such as Bring Child to Work Day, Volunteer Day, Employee Appreciation Day, etc.
Open and manage purchase orders, as needed
Build agendas, presentations, ensure proper flow in team meeting, prepare correspondence, ensure correct spelling and grammar usage
Send meeting and reminder notices and confirm attendance of invitees; reserve appropriate meeting space, catering, seating, supplies, and equipment
Process monthly site birthday and anniversary distribution, site supply orders, product orders SHOP, etc.
Arrange and coordinate travel schedules and reservations
Assist site with payroll coordination
Plans and organizes functional meetings/summits, as necessary, adhering to budget guidelines
Organization Impact/Influence:
Nature and level of contacts will vary. Administrative Assistant II must have the ability to interact effectively with all levels of employees and external contacts, including the Sr. Management of L’Oreal USA, L’Oreal Americas and Worldwide management within their supported function(s). They must be able to establish and maintain relationships with outside suppliers; they must also establish and maintain relationships with other executive/administrative assistants, both internally and externally.
Requirements and experience:
3-5 year’s previous administrative experience
Strong and effective communication using multiple platforms
Ability to work independently to prioritize and organize self and manager
Proficient with MS Office; advanced Outlook and Excel skills a plus
Ability to handle confidential, sensitive information
Event project planning experience preferred
We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation@support.lorealusa.com. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.
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