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Company Name : City of Virginia Beach
Location : Virginia Beach, VA
Position : Administrative Assistant
Job Description : Requisition ID:
36426
Work Location:
Human Services – Pembroke 6 offices
Pay Range:
G.16, $35,152.00 – $51,521.60
Starting Salary:
Minimum of the Pay Range
Work Schedule:
Monday – Friday 8:30 am – 5:00 pm
Part Time Hours/Wk:
Job Open Date:
3/8/22
Application Deadline:
3/29/22
Job Duties:
The Department of Human Services is seeking an experienced Office Manager to support the Developmental Services Supportive Living Program (SLP). Responsibilities are as follows:
Assist in the development of all chart forms and other supervisory forms used by SLP units.
Maintain the directory for all SLP forms.
Collect and submit all quality assurance data and residential program service fee billing.
Type correspondence, interoffice forms, requisitions, and related documents.
Prepare and reply to correspondence from brief dictated notes or on own initiative.
Establish and maintain cross reference files and establishes file categories.
Screen visitors, telephone calls, and incoming mail, personally answering those inquiries which in the employee’s judgment do not require the supervisor’s attention.
Prepare requisitions, vouchers, and other data,
Receive and issue receipt for monetary transactions.
Distribute and review work prepared by clerical subordinates for form, accuracy, and adherence to office policy.
Monitor budget expenditures as needed.
Coordinate information sent out to other city departments and outside agencies.
Operate office equipment;
Act as USAM for unit.
Official City Job Description:
https://www.vbgov.com/government/departments/human-resources/Employment-VBGOV/Job%20Descriptions/Administrative_Assistant_00195.pdf
Working Conditions:
There is no working conditions statement available for this position at this time.
Minimum Requirements:
MINIMUMS: High school or GED plus three (3) years experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. May require a passing score of 40 words per minute on a typing test. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
One (1) year of experience working within the Oracle or similar financial system.
Two (2) years of experience conducting front desk duties (i.e. answering phones, filing, ordering office supplies, etc.).
Two (2) years of customer service experience.
One (1) year of experience with records management/ records retention schedule.
Special Instructions:
Please complete the application in its entirety. The application is the primary required document used to screen qualifications and years of experience. A resume does not replace a completed application. Fields on the application left blank, including but not limited to job duties, dates of employment, and hours worked, may cause your application to be incomplete.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you give us in the work experience section of this application. Be sure you are thorough in describing your skills and duties as you complete the work experience section. If the information cannot be verified you will not receive credit.
Please provide a copy of any certifications or related professional licenses.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
This post is listed Under Virginia jobs
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