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Company Name : Polaris Consulting Group, Inc.
Location : Springfield, VA 22315
Position : Administrative Assistant
Job Description : Currently Open & Contingent Position AvaliableTS/SCI CLEARANCE REQUIRED BEFORE HIRECompany Overview:Polaris Consulting Group, Inc., is a client-focused management consulting firm dedicated to providing “Superior Customer Service” to our DOD and Intelligence Community clients. Our cleared business professionals are experienced, knowledgeable, and true team players who make our clients mission their own. We combine innovation with expertise and industry-standard techniques to deliver people, processes, technology, and information solutions critical to mission success.Overview:Polaris is seeking TS/SCI cleared, Administrative Assistants with the professionalism, maturity and discretion to support our dynamic IC client. The Administrative Assistant is anticipated to support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The AA independently accomplishes more of the general or routine office administrative tasks. The AA category should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.Responsibilities:The Administrative Assistant will;Support administrative requirements at the lower- to mid-management levels of an office.Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities.Provide the office with a centralized source of administrative expertise and guidance, which ultimately affects the success of the mission.Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythmsSkills and Experience:Proven experience as an administrative assistant supporting routine administrative requirements.Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast-paced environment that may often have competing priorities with minimal assistance.Strong verbal and written communication skills.Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.Strong working knowledge of Microsoft Office applications. To include, managing calendars in Outlook and responding to emails; building/updating PowerPoint briefs, Excel files and Word documents.Ability to work within an organization’s chain of command and interact appropriately with individuals at all levels, including those at very senior levels.Desired:Prior DOD and/or NGA experience working in a related field.Prior experience working with the military and understanding of the military services.Proficient working knowledge of the following corporate applications:PeopleSoftDefense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)NGA Central Electronic Routing and Tasking System (N-CERTS)SharePointPossesses a working knowledge of the NGA internal coordination and approval processes.Working knowledge of Access databaseProficient with NGA correspondence manualWorking knowledge of NGA’s Records Management requirementsA working level understanding of NGA corporate processesPrior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.Working knowledge of Microsoft Excel and AccessRequired Education and Work Experience:Bachelor’s degree in General Business Administration or related field with minimum 2 year of administrative experienceAssociate degree in General Business Administration or related field with minimum 4 year of administrative experienceHigh School Diploma with minimum 6 year of administrative experienceBenefits:Anthem BC/BS (Medical, Dental, Vision)401(k) company match and immediate vestingPaid time offPaid HolidaysLife InsuranceAdditionally, we offer:Competitive salaryAttractive benefitsStructured bonus plansFlex time and remote work optionsProfessional development opportunitiesPolaris Consulting Group, Inc., is an equal opportunity employer committed to superior customer service. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. To learn more visit us at www.polarisgov.com.**NGA employees must adhere to the updated vaccination status date of December 8th, 2021, to continue employment and to gain entry into all NGA facilities.**Job Types: Full-time, ContractPay: $68,000.00 – $72,000.00 per yearBenefits:401(k)Dental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftDay shiftMonday to FridaySupplemental Pay:Signing bonusCOVID-19 considerations:COVID-19 precautions will be discussed during the interview.Education:High school or equivalent (Required)Experience:Defense Travel System (DTS): 1 year (Required)Supporting Senior Executives: 1 year (Required)Calendar/Task Management: 1 year (Required)Security clearance:Top Secret (Required)Work Location: One location
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