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Company Name : State of Washington Dept. of Enterprise Services
Location : Olympia, WA
Position : Contracts Specialist 2
Job Description : Description
Contracts Specialist 2
(Facility Professional Services Division)
**This recruitment will be used to fill multiple positions**
Who we are:
The Department of Enterprise Services’ (DES) mission is “strengthening the business of government.” DES does this through its vision of delivering high quality, cost effective support services, policy and governance to state government and other public entities so they can focus on their core missions. DES’s goals are to offer expertise in facilities & capitol grounds management, acquisitions, training & support, and various shared services. We relentlessly pursue our strategic drivers: satisfied customers, a healthy team culture and a financially healthy organization. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
Who we are looking for:
The Facility Professional Services (FPS) division is seeking four new Contracts Specialists to join their team. In this role, you will interface with project managers, client agencies, design consultants, contractors and the public to ensure that consistent contract activity is being conducted so design and construction projects progress smoothly without delay.
The ideal candidate is experienced with construction contracts. You will possess strong communication skills and the ability to develop and build relationships with a broad client base. You are also able to evaluate documents for consistency and can articulate recommendations for compliance.
Why you should join us:
The Department of Enterprise Services offers:
A great total compensation and benefits package;
Paid Vacation, Leave, and Holidays;
A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;
An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network;
Supported growth and development opportunities; and
Opportunities to serve your community through meaningful work.
Duties
Some of what you will enjoy doing:
Prepare complex design consultant agreements/amendments, construction contracts/change orders and interagency agreements for capital projects and energy projects valued at $300 – $400 million biannually.
Independently perform a variety of complex contract administration duties for the agency’s capital public works (design-bid-build, GC/CM, design-build, performance base) programs as required under RCW 39.04 and RCW 39.35.
Ensure compliance with Revised Code of Washington (RCW), Washington Administrative Code (WAC) and boiler-plate terms and conditions.
Ensure that the negotiated consultant fees are within OFM guidelines or are authorized through proper channels. Advise the project manager of any contract compliance issues.
Provide initial review and evaluate bid documents for consistency with agency policy and alert project manager and A/E to insert recommended modifications prior to bidding.
Conduct competitive bidding process per RCW 30.04. Maintain a listing of authorized agreement/contract signatures; interface directly with project managers, client agencies, design consultants and contractors to accomplish final processing of contract documents.
Coordinate contractor lien claims in accordance with RCW 60.28 and RCW 39.08.
Maintain a listing of all lien claimants and administers lien period.
Coordinate liens and retainage releases with client agencies and the office of the Attorney General.
Qualifications
Required Qualifications:
A Bachelor’s degree involving major study in business administration, public administration, business law commerce, economics, mathematics, statistics or closely related field; AND
Two (2) years of experience in administering government construction contracts, construction contract management, contract cost or price analysis, or contract compliance administration
Note:
A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.
A Master’s degree in one of the above academic disciplines may be substituted for one year of experience.
Qualifying experience may be substituted, year for year, for required education.
The most successful applicants will also possess the following skills, knowledge, and abilities:
Demonstrated ability to independently evaluate construction documents for consistency with agency policies/procedures and articulates recommendations for compliance.
Demonstrated ability to effectively communicate verbally and in writing.
Demonstrated ability to build and maintain effective client relationships.
Demonstrated organization, time management and partnering skills within the work section.
Ability to diffuse and resolve day-to-day conflict issues as related to this position.
Willingness and ability to occasionally travel statewide.
Diversity Equity and Inclusion (DEI) Competencies:
Possess and demonstrate the following competencies:
Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
Find the full DEI competencies and their descriptions on this page. (Download PDF reader)
Preferred Qualifications:
Must be relied upon to achieve excellent results with little need for oversight; earns the trust, respect, and confidence of coworkers and customers through consistent honesty, forthrightness and professionalism in all interaction; logically integrates various ideas and information to form effective goals, objectives, timelines, action plans, and solutions.
Consulting: Identifies options to issues having broad impact; facilitates response to an issue; demonstrates understanding of perspective and organizational development and behavior.
Problem Solving: Demonstrates problem solving abilities in day-to-day activities.
Communication And Interpersonal Interaction: Ability to build and maintain effective work relationships with multiple clients.
Customer Focus and Business Orientation: Demonstrates positive attitude and helpful work ethic when conducting business with customers and follows through with commitments; identifies and advocates for changes necessary to better meet customer needs.
Teamwork: Demonstrates ability to work well with other staff members in achieving positive results in the divisions’ contracting activities; provides support and assistance to other contract section members as needed; demonstrates broad knowledge of the organization’s environment and the team’s role within that structure.
Research and Investigation: Determines sources and methods for informational gathering and analysis; may conduct more complex investigative assignments.
Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting;
A current resume, detailing experience, and education; and
A current (from the last two years) list of at least three (3) or more professional references with current contact information (attached or available to provide at the time of interview). Please include at least one supervisor, peer and if you have supervised in the past a subordinate.
Conditions of Employment:
COVID Vaccination Requirement: Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated against COVID-19. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If you are selected to serve in this position, you will be required to provide proof of vaccination before you are able to begin work. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. Please do not attach your vaccination verification to your application as it will be removed. Details on how to proceed with verification or accommodation will be provided once a conditional offer has been made.
Background Check Notice: Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email jobs@des.wa.gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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