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Company Name : Port Blakely
Location : Tumwater, WA 98501
Position : Executive Assistant
Job Description : OPEN POSITIONPort Blakely grows and markets renewable forest products around the globe. Guided by the principle that tomorrow comes first, we take great care in advancing the ideals and best practices of good corporate and environmental stewardship. We are devoted to our employees, customers, and the communities where we live and work, and are determined to do our part to help them prosper and thrive. Through our work, we hope to inspire the next generation, so they will inspire the one after that. For five generations, the future-first vision of our family owners has kept our sights squarely on the horizon, on making sure that the decisions we make today have a lasting, positive impact on tomorrow.Port Blakely manages forestlands in the Pacific Northwest of the United States and New Zealand. Executive Assistant to USF President – Tumwater, WA Exempt / Full-TimeThe purpose of the Executive Assistant is to support the President of the USF Division and members of theLeadership team. This role will play an integral part in organizing and coordinating meetings, field tours and other substantial events.Responsibilities include: Executive Support (65%) Provide administrative support to Division President, managing day-to-day workflow and anticipating needs.Coordinate agendas and pre-meeting reminders/deliverables for weekly tactical and strategic meetingsSupport members of the USF Leadership team with scheduling and other project-based needs.Draft and prepare documents, exhibits, presentation slides and other materials for quarterly committee and board meetings with ability to create graphs, charts, and visual aids.Schedule knowledge teams’ meetings (IDEA, Policy, Philanthropy, Wildfire response) and distribute agendas and pre-meeting tasks.Proactively manage Division President’s calendar to align with other company executives and leadership team.Prepare expense reports and credit card reconciliations.Event and Tour Coordination (30%) Schedule and arrange meetings, and offsite logistics to include rooms, venues, catering, and any special equipment.Schedule and arrange field tours, including transportation, meals, and materialsAssist with travel arrangements.Special projects as assigned.Administrative and Staff Support (5%)Partner with other Executive Assistant(s) with the execution of the Annual Unitholder Meeting (AUM).May provide additional administrative support to other executives and Seattle office staff as needed.Successful candidates will have: Bachelor’s degree and 5+ years of proven high-level experience; or equivalent combination of education and experience.Familiarity with forest products industry or family-own corporations preferred.Experience supporting high-functioning leadership teams.High proficiency in Microsoft Office Suite, with elevated emphasis on Excel and PowerPoint.HOW TO APPLY A full job description can also be made available upon request. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted. Please note the selected candidate will be required to submit to a criminal back check and pre-employment and on- going employment random drug screening.Equal Opportunity Employer It is the policy of Port Blakely and all subsidiaries of Port Blakely to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Port Blakely will provide reasonable accommodations for qualified individuals with disabilities.Job Type: Full-timePay: $70,000.00 – $85,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible scheduleHealth insuranceHealth savings accountLife insurancePaid time offParental leaveProfessional development assistanceTuition reimbursementVision insuranceSchedule:8 hour shiftSupplemental Pay:Bonus payAbility to commute/relocate:Tumwater, WA 98501: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Preferred)Experience:Microsoft Powerpoint: 1 year (Preferred)Microsoft Excel: 1 year (Preferred)Work Location: One location
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