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Company Name : Highland District Hospital
Location : Hillsboro, OH 45133
Position : Administrative Assistant-Highland Health Providers
Job Description : Department: Highland Health Providers Corporation
Reports to: Executive Director
FLSA Code: Non-exempt
Date : January 2021
Position Summary:
The Administrative Assistant reports directly to the Executive Director and assists in ensuring smooth daily operations by skillfully and efficiently administering operational systems, identifying and correcting problems before they impact staff productivity, and professionally troubleshooting to resolve emergent issues. The Administrative Assistant also assists in carrying out special projects and administrative tasks of the operations team and, assumes a lead role in developing, implementing, and overseeing processes, workflows, policies and procedures. The Administrative Assistant is hands on and leads by example to motivate staff and deliver measurable results that furthers the mission of the organization.
HHP Provider and Admin Payroll
Provider PTO & CME approval/tracking
Office Leads PTO approval/tracking
Hiring/credentialing of new hires
Assist with posting of open positions
Setting up interviews/assist with screening process
Set up new employee files (credentialing binder), schedule employment PE, background check, drug screen, and orientation
Maintain all employee files and credentialing binders for FQHC compliance which includes: job descriptions, education verification, state licensure documentation, life support training, driver’s licenses, competencies, etc
Assist staff with benefit questions and open enrollment
Maintain HHP Employee Handbook
Maintain EmPerform for staff
Assists with the onboarding/credentialing of new providers which includes: verifying all licensure and board certification documents, obtain DEA #, NPI #, privileging info, NPDB, Life Support Training, CME documentation, driver’s licenses, etc.
Assist with J-1 Visa/H1B Visa requirements and reporting
Responsible for setting up site visits for potential new Providers
Assists with developing and implementing operation policies and procedures that are standardized and consistent with the organizations overall policies and procedures
Assist with taking meeting minutes, creating documents for Board meetings, and preparing packets for Board
Maintain Board Orientation Manuals. This will including setting up the orientation process for new Board Members and aligning them with a “Board Mentor”
Assists with reviewing and process invoices for approval and balancing/auditing petty cash and cash control for HHP offices.
Plays the lead role in any FQHC special projects such as adding new locations or any type of health center expansion when needed
Assists in marketing needs for HHP when needed to help with growth and sustainability of the health center, including Social Media presence/monitoring
Maintains HHP website
Assist with UDS financial and demographic monitoring and reporting, including contributing to UDS part of Annual Certification process.
Responsible for understanding the FQCH Compliance Manual for HRSA Office Site Visits
Assures compliance with all HRSA requirements relevant to operations, Patient Centered Medical Home (PCMH) Accreditation (potential), Federal Claims Tort Act (FTCA) and Quality Improvement (QI)
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified.
Position Qualifications.
Education – Required: Associates degree is required in Business, HR, or a Health Care field.
Education – Preferred: Bachelor’s degree in health or business administration
Minimum Experience: Minimum of 2-3 years healthcare experience, FQHC experience preferred
Preferred Experience: 5 years healthcare experience, FQHC experience preferred
Why join the HHP team?
Highland Health Providers is a Federally Qualified Health Center which was formed in 2015. Now serving our community with 7 locations in Hillsboro, Greenfield, Lynchburg, and Winchester, Highland Health Providers is committed to provide quality medical care to the medically underserved individuals from Highland County and surrounding areas. Highland Health Providers provides child wellness, adult wellness, obstetrics and gynecology care.
Our Office Locations Include:
Greenfield Medical Services
Highland Family Healthcare
Highland Family Medicine
Lynchburg Medical Center
Physicians for Women
Rocky Fork Medical Center
Winchester Medical Center
Mission:
The mission of Highland Health Providers is to serve the community by providing accessible, efficient, quality healthcare in an atmosphere of safety, compassion, and excellence.
At HHP we are always focused on doing what is best for those we serve and committed to providing a safe, effective, and efficient environment which promotes healing and growth.
Benefits Available:
Competitive Salary
Health, Dental and Vision Insurance
Company Paid Life Insurance and Short-term Disability
Paid Time Off and Paid Holidays
401(k) Retirement Option
Professional Development Opportunities
Employee Assistance Program
Employee Recognition Programs
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