Executive Administrative Assistant Job Vacancy in ITT Inc. White Plains, NY 10604 – Latest Jobs in White Plains, NY 10604
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Company Name : ITT Inc.
Location : White Plains, NY 10604
Position : Executive Administrative Assistant
Job Description : This position is responsible for providing executive level administrative, process and planning support to the CFO and CHRO across a range of activities including ancillary support with Investor Relations. This key incumbent will effectively manage the executive function with optimal coordination and communication across the leadership team as well as internal/external key stakeholders, partners, board members, analysts and the investor community. The main responsibilities of the Senior Executive Administrative Assistant will include effectively prioritizing, managing and coordinating schedules, planning travel, drafting and/or preparing communications and presentations.Essential functions: Ensures the CFO and CHRO’s schedule/calendar is well managed, making changes as appropriate and acting proactively in identifying scheduling/meeting conflictsSchedules and coordinates global travel arrangements including all logistics preparation of itinerary; and associated expense reportsSchedules and organizes meetings, conferences, and conference calls; using sound judgement, s/he interacts with and manages communications for/with internal/external stakeholders, i.e., leadership, analysts, board membersTrack all relevant meetings and engagement for equity, debt, rating agencies and corporate governance meetings and help maintain forward calendar.Provides key support with respect to a wide variety of documents generally involving highly sensitive and confidential mattersManages assigned projects as required with minimal supervision; maintains all required records and documentation as neededDevelops and/or improves office and department processes and systems; evaluates and recommends adoption of new software, tools and resources to improve departmental efficiencyPrepares, organizes and ensures that required presentations, documents, reports and other materials are provided in advance of meetingsCreates and proofs required materials, establishing priorities and meeting deadlinesReviews and redirects all mail and incoming phone calls. If appropriate, follows-up to ensure action has been takenPerforms other projects, assignments or duties as assignedMinimal/occasional travel may be requiredCandidate essentials: · Bachelor’s degree with 5-7 years related experience providing c-suite executive administrative support in a fast-paced, global organization required; demonstrated ability to juggle multiple competing tasks and demands while maintaining composure at all timesAble to handle sensitive and confidential situations with utmost discretion. Position continually requires demonstrated poise, tact, diplomacy and judgment; requires the highest ethical standardsDemonstrated planning capability-strong organization skills and keen attention to detail; ability to prioritize and meet required deadlinesExcellent written and verbal communication skills; able to generate communications on behalf of leaders where/when appropriateProactive; high-level of responsiveness and follow-through; ability to meet requests in a timely mannerTeam-player; works well with others and supports efforts across the department and team when neededExperience in developing and improving office processes; continuous improvement mindsetExceptional interpersonal skills with an ability to interact with individuals across the organization and partner effectivelyExperienced in the Windows environment; Word, PPT (advanced), Excel (intermediate), SharePoint, Internet ExplorerJob Types: Full-time, Contract, TemporaryPay: $45.00 – $55.00 per hourSchedule:8 hour shiftOvertimeAbility to commute/relocate:White Plains, NY 10604: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Required)Experience:Executive & Personal Assistants: 5 years (Required)Calendar management: 7 years (Required)Work Location: One location
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