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Company Name : State of Arizona
Location : Phoenix, AZ 85007
Position : EXECUTIVE ASSISTANT
Job Description : Would you like to be part of an amazing culture that helps Arizonans reach their full potential through temporary assistance? The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.
The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) performs an integral role in improving Arizona’s workforce by assisting individuals who are unemployed or underemployed, and those with barriers, to prepare for and obtain meaningful employment. DERS supports Arizona employers with recruitment assistance by connecting them to a skilled workforce.
We are seeking an experienced and highly motivated individual to join our team as an Executive Assistant with the Finance and Business Operations Administration (FBOA). This position will support the administration and provide administrative support to Business Administrator and the Deputy Business Administrator for the Finance and Business Operations Administration.
The State of Arizona strives for a work culture that aords employees’ exibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in oces, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Responsible for assigning and monitoring all requests for information and actions; distributing assignments to staff editing and proofreading correspondences for proper format, and compiling and drafting reports, charts, spreadsheets, and presentations. Prepare and maintain assignment tracking and calendaring of all time-sensitive activities within Excel, Google Sheets, or another approved database.
Research and respond to administrative matters. Draft various correspondence that will be delivered to a variety of audiences including Executive Leadership. Prepare requested documentation including drafting meeting minutes, meeting agendas, and announcements.Managing calendar and scheduling internal & external meetings for the Business Administrator and other applicable members of the leadership team.
Track and support hiring or other applicable HR actions within FBOA to include, developing and maintaining staffing plans, maintaining organization charts, and managing all onboarding actions for new team members in conjunction with the hiring managers.
Conduct research on current solicitations, federal labor programs, published studies and reports, and any topics that will add value to the fiscal reports generated to ensure the FBOA is providing actionable information to decision-makers.Document strategic plans provided by Administrator, review programmatic strategies and objectives for key performance indicators provided by Administrator.
Knowledge, Skills & Abilities (KSAs):
Knowledge of principles and practices of performing administrative functions of a responsible nature.Knowledge of computer databases and ability to update and maintain information.Skill in oral and written professional communications.Skill in compiling data and incorporation of data into written reports.Ability to plan, analyze, and coordinate multiple work activities and establish appropriate priorities.Ability to work with material and Information of a confidential nature.
Selective Preference(s):
N/A
Pre-Employment Requirements:
Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify), applicable to all newly hired state employees.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.The position will require a current, valid Arizona Driver’s License. Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) and have an acceptable driving record in accordance with DES Fleet Management-Safety Program policy and procedures (DES 1-07-26 & DES 1-07-26-01). Employees may be required to use their own transportation as well as maintain valid motor vehicle insurance and current Arizona vehicle registration; however, mileage will be reimbursed.
Benefits:
We offer a competitive benefits package that is unmatched by the private sector and a culture that encourages team success and advocates for personal advancement.
Affordable Health, Dental, Vision and Life and Disability Insurance10 holidays per year
-Paid Vacation and Sick time off – start earning it your 1st day
Eligible to participate in the Public Service Loan Forgiveness Program (must meet qualifications)Contribute to, and participate in the Arizona State Retirement SystemRide Share and Public Transit SubsidyCareer Advancement OpportunitiesTuition reimbursementOpportunity to work remotely (home office) on an ad-hoc basis
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State-sponsored retirement contribution plan, and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
On, or shortly after, your first day of work, you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines, and effective dates.
Contact Us:
For questions about this career opportunity, please call (480) 202-3332 or email emmanuelgarcia@azdes.gov.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 202-3332 or email emmanuelgarcia@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
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