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Company Name : The Educational Alliance
Location : New York, NY
Position : Executive Assistant
Job Description : Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization, and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement.
JOB PURPOSE
Educational Alliance seeks a highly motivated and capable Executive Assistant to support the President and CEO, Chief People and Equity Officer and Chief Program Officer [JD1] with scheduling, meeting coordination, and several special projects.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Complete a broad variety of administrative tasks for the CEO and other executives including managing and adapting schedules; composing and preparing general correspondence; arranging complex and detailed agendas, travel plans, and itineraries; and compiling documents for meetings.
Plan, coordinate, and ensure CEO’s schedule is managed appropriately, act as gatekeeper to CEO’s time.
Facilitate communication and coordination with senior leadership and business partners.
Complete projects and special assignments with the Executive Team by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, adjusting plans, and other tasks as required.
Regular contact with staff, Board of Trustees, community partners, donors, elected officials, vendors, and community members.
Exercise superb judgment in prioritizing schedule and tasks.
Manage all CEO’s correspondence to ensure an accurate, precise, and expedient response.
Assure that meetings, conferences, and all activities are planned and executed successfully including, but not limited to, Board meetings and donor meetings.
Track and oversee Executive Office budget and expense reporting, including petty cash and corporate card reconciliations and invoice processing.
Responsible for maintaining the proper levels of office supplies for support services to function efficiently.
Provide support for CEO in other areas as required.
Ability to work evenings as required.
JOB REQUIREMENTS
Bachelor’s degree or equivalent experience.
5+ years’ experience supporting executive-level staff, preferably in a non-profit.
Impeccable verbal and written communication skills and attention to detail when it comes to editing correspondence, reports, and other documents.
Excellent computer skills and proficiency in Microsoft Office Suite.
Superb professionalism and ability to work under pressure while maintaining an open heart and a sense of humor.
Self-motivated, detail-oriented, extremely organized, and a pro at multitasking.
Excellent customer service skills including the ability to build relationships among internal and external stakeholders and handle matters in a professional, courteous, and friendly manner.
Possess decision-making skills that are effective, efficient, and correct.
High-level stakeholder engagement and ability to collaborate and build relationships with all levels of leadership.
Experience with scheduling, project management, managing daily activities, and delivering results in a cross-functional environment.
Proven ability to handle confidential information with discretion.
Ambitious and driven to excel with an interest in gaining knowledge about non-profit management.
We offer competitive salaries, paid time off, excellent benefits including but not limited to a free gym membership at the Manny Cantor Fitness Center / 14 th Street Y, and a pleasant working environment.
COVID Vaccination Policy
Educational Alliance mandates that all staffers are fully vaccinated in an effort to protect the health and safety of both our staff and our visitors. New employees must be fully vaccinated by Monday, September 13 th, and will be required to show proof of vaccination by showing their physical vaccination card, or using the Excelsior Pass or other government-sanctioned vaccine app. All vaccine-related information will be kept private under HIPAA regulations by EA and its employees.
If employees have a qualifying medical exemption or sincerely held religious belief that prevents them from getting that vaccine, they should request a Reasonable Accommodation Form from the Human Resources department, which will be reviewed by the Chief People and Equity Officer as well as HR representatives. Employees may be required to substantiate their request for exemption with the appropriate documentation. Staff will not be subject to discrimination or retaliation based on their vaccination status.
Our Commitment to Diversity, Equity and Inclusion
Educational Alliance is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Educational Alliance takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
Educational Alliance is an Equal Opportunity Employer.
For further information about Educational Alliance, please visit https://edalliance.org
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