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Company Name : Fairfax County Government
Location : Fairfax, VA
Position : Legal Records Clerk
Job Description : Job Announcement
As a team member of the Civil Intake Section, performs a wide variety of complex legal and technical processes. Processes many types of civil cases from initiation to disposition, to include but not limited to subpoenas, garnishments, levies, interrogatories, confessed judgments, and civil services.
Note: This job announcement may be used to fill future full-time Legal Records Clerk vacancies.
Annual Salary: The selected applicant’s starting salary will be in the minimum to midpoint range ($39,663.31 to $52,883.58) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.
Work Location: Due to the nature of the position and its responsibilities, physical presence in the office is required.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation; plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.
CERTIFICATIONS AND LICENSES REQUIRED:
Not applicable.
PREFERRED QUALIFICATIONS:
Two or more years of court and/or legal experience.
Demonstrated customer service experience.
Ability to work independently and in a team environment.
Excellent oral and written communication skills.
Attention to detail.
Ability to multitask and work with limited direction to address identified objectives.
Excellent organizational skills.
Experience using Court Case Management systems, scanning and imaging software.
Experience using Microsoft Office Suite applications (i.e., Word, Excel, and Outlook).
NECESSARY SPECIAL REQUIREMENTS:
All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, shall submit to weekly testing.
The appointee to the position must satisfactorily complete a criminal background check.
PHYSICAL REQUIREMENTS:
Requires ability to lift boxes, file and push a cart weighing up to 20 pounds. Ability to input and retrieve data from a computer. Must be able to type at least 30 words per minute due to heavy volume of cases. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
Merit PositionsFairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following: Medical/Vision/Dental Insurance Coverage Group Term Life Insurance Long Term Disability LiveWell Program Flexible Spending Programs Paid Leave (annual, sick, parental, volunteer activity, and more!) Paid Holidays Contributory Retirement Plan Deferred Compensation Employee Assistance Program Employees’ Child Care Center Commuter Benefit Program Continuous Learning OpportunitiesNOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
This post is listed Under Virginia jobs
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