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Company Name : California Public Utilities Commission
Location : Kern County, CA
Position : OFFICE ASSISTANT (TYPING)
Job Description : Job Description and Duties
This position is posted on a 12 month limited term basis with the possibility of being extended up to 24 months or becoming permanent.
Under the direct supervision of the Supervisor of Correctional Education Programs/Principal, the Office Assistant (Typing) (OA), will perform various clerical duties. The OA will be fully aware of the mission, vision and services of the California Department of Corrections and Rehabilitation (CDCR), the Office of Correctional Education (OCE), California Correctional Institution (CCI), and Tehachapi Mountain Adult School (TMAS) that are relevant to the position. The OA will maintain personal safety by employing professionalism, wearing a Personal Alarm Device, performing regular security checks of their work area and or other department sanctioned means. Transcribe data involving Administrative matters from the Supervisor of Correctional Education Programs relative to academic, vocational and college programs, as well as developing correspondence, including, but not limited to, requesting inmate education transcripts and preparing them for distribution. Independently handle routine office duties such as Institutional mail, ordering supplies, receiving book orders, etc. Maintain audit system to ensure timely receipt of reports, and guarantee policy adherence and correct format usage. Responsible for maintenance of all inmate education files. May supervise inmates. Perform on a daily basis, frequent, unannounced, random checks of inmate areas to identify any security risks and deter sexual misconduct. Will attend training classes and conferences as scheduled, make copies of appropriate data, establish and retain communication lines between supervisor and subordinates, relieve supervisor of routine duties such as supply requisitions/distribution, etc., and perform other duties as required. The OA will prepare and/or type correspondence, memorandums, miscellaneous reports; distribute mail; maintain files; make photocopies; attend meetings and IST classes; maintain appointment calendar; respond to and direct telephone inquiries; type attendance rosters, statistical reports and documents. Screen calls from staff and public; act as a resource person; channel calls to appropriate staff; and follow through on specific inquiries, both verbal and written. Type work-related documents for academic and vocational staff, as assigned by the Supervisor of Correctional Education Programs or designee. Maintain all department, Institution and education manuals, including operational procedures. Attend Annual In-Service Training. Other duties deemed appropriate for the Office Assistant Classification.
Pursuant to the Public Health Orders (Guidance for the Use of Face Coverings) issued by the California Department of Public Health and the directive Mandatory COVID-19 Vaccines and Testing for Institution Staff issued by the Department of Corrections & Rehabilitation (CDCR), all staff who work in correctional settings who are unvaccinated, partially vaccinated, or have not provided a record of full vaccination shall undergo twice-weekly COVID testing with at least 72 hours between each test. Masks must be worn in accordance with local requirements, the California Department of Public Health (CDPH) requirements, and directive (Required COVID-19 facial coverings for all institutional and facility staff) issued by CDCR.
Working Conditions
California Correctional Institution is located in the Tehachapi Mountains approximately 325 miles south of Sacramento and approximately 120 miles north of Los Angeles.
CCI is a Multi-level, Sensitive Needs Yard, facility consisting of five (5) facilities, encompassed within a campus style layout with varied terrain. Work in this location may require exposure to varied temperatures dependent upon the season.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
OFFICE ASSISTANT (TYPING)
Additional Documents
Job Application Package Checklist
Position Details
Job Code #: JC-296264
Position #(s):
054-231-1379-802
Working Title: Office Assistant (Typing), Education
Classification: OFFICE ASSISTANT (TYPING)
$2,810.00 – $3,817.00
# of Positions: 1
Work Location: Kern County
Job Type: 12 Month Limited Term – Full Time
Work Week: Monday-Friday
Department Information
Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
**The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department. Information
Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.
The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.
Special Requirements
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
The STD. 678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, you are required to include the Job on the State application (STD. 678) form.
Electronic applications through your CalCareer Account are highly recommended.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIRFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/24/2022
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
California Correctional Institution
Attn: Personnel/Hiring and Recruitment
P.O. Box 1031
Tehachapi, CA 93581
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
California Correctional Institution
Personnel/ Hiring and Recruitment
24900 Hwy 202
Tehachapi, CA 93561
08:00 AM – 03:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Other –
Applicants must submit a copy of their most recent performance evaluation. Must be dated within the past 12 months. If not available please indicate in a letter/memo and attach instead.
Other –
Typing Certificates
A Typing Certificate is required and must be submitted with your Employment Application (STD 678.). Applications received without an appropriate Typing Certificate will be rejected for being incomplete and will not be considered. Typing Certificate must be 40wpm within 5 minutes.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
This is the entry, trainee and journey level for this series. Under close supervision as a trainee, incumbents regularly perform a limited range of duties that become routine, shortly after the initial training period; and/or learns to perform a variety of full journey level general clerical duties.
Under general supervision, incumbents at the full journey level regularly perform a variety of duties requiring adaptation to various situations, judgment as to which learned work method to apply for the desired result, and the ability to communicate effectively. This level may have lead responsibility over less experienced employees in areas such as training and answering questions on work procedures
Ability to: Perform clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance.
Office Assistant (Typing)
Either I
One year of experience in California state service performing the duties of an Assistant Clerk.
Or II
Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through the Welfare Reform Act. (One year of clerical work experience may be substituted for the required education.)
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
-Van/Car Pools may be available.15 minute commute from Tehachapi City, 1 hour 15 minute commute from Lancaster/Palmdale and 1 hour commute from Bakersfield.
Median home purchase price in Tehachapi is $330,000.
Centrally located for destination/vacation spots: 4 hours to Las Vegas, 2 hours to Los Angeles, 5 to San Diego, 3 hours to the Central Coast and 2.25 hours to Wine Country in Paso Robles.
Information on benefits afforded by membership in the California Public Employee’s Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at: www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.
Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at: https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx
Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at: https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
joleta arias
(661) 822-4402 ext: 4235
joleta.arias@cdcr.ca.gov
Hiring Unit Contact:
Susan Wilson
(661) 822-4402 ext: 4222
susan.wilson@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Joseph Gutierrez
(661) 822-4402 ext: 4205
Joseph.Gutierrez@CDCR.CA.GOV
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
A completed State Application (Std. 678) and all accompanying documents must be submitted for the position the candidate is applying for.
A completed application includes the position title, position number, and your eligibility in the Job Title line. Candidates who do not submit all the required documents (incomplete application packages) will be eliminated from the selection process.
Applicants should NOT submit the Equal Employment Opportunity (EEO) page nor the Instructions page (pages 5-6) of the state application (Std. 678).
This advertisement may be used for this and other vacancies that may occur during this posting and future permanent/full-time vacancies that may occur. Limited Term recruitments may be extended up to 12 months for a total of 24 month period or become permanent.
All methods of appointments may be considered, however Training and Development Assignments may be considered only if there are no interested candidates who are on the Certification List.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates New to CDCR are required to submit to a background investigation process utilizing Live Scan fingerprinting, and Tuberculosis testing prior to appointment followed by department testing on an annual basis thereafter.
All State exams and/or exam information are available on the Cal Careers website at www.jobs.ca.gov. If during your search criteria no matching exams are found, does mean the exam is not available at this time and you will need to apply when the exam is available.
*DEPARTMENTS ARE NOT REQUIRED TO CONTACT ALL CANDIDATES WITH LIST ELIGIBILITY; THEREFORE, CANDIDATES ARE ENCOURAGED TO SEARCH FOR VACANCIES THEY MAY BE ELIGIBILE FOR AND APPLY.*
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
This post is listed Under California jobs
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