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Company Name : Peer Assistance Services,Inc.
Location : Denver, CO 80231
Position : Administrative and Communications Assistant
Job Description : Peer Assistance Services, Inc. Position Description Peer Assistance Services, Inc. is a community-based, 501(c)(3), statewide not-for-profit Colorado corporation. Our mission to lead with prevention and intervention for substance use and mental health concerns guides all agency programming. Our values of grit, integrity and compassion are guideposts for all that we do in the service of our mission.Each staff member operates from these to ensure the success of the agency.Position Title: Administrative and Communications AssistantProgram (s) FLSA Status Hours Date of Last Revision All Programs Salaried, Exempt Minimum of 40 hours per week; January 17, 2022Monday – Friday 8:00 – 5:00Occasional evening & weekendsCombination of remote and in-office workPeer Assistance Services seeks an energetic professional to assist our CEO, COO, Director of Operations and RiskManagement, and Communications and Program Outreach Manager in all aspects of agency and program management.Key skills and attributes of this individual include exceptional verbal and written communication, detailed work, document management, flexibility, team commitment, and expertise and proficiency with Microsoft Office Suite and website management.Position Summary: Assist the CEO, COO, Director of Operations and Risk Management, and Communications and Program OutreachManager with organization of schedules, meeting planning and follow-up, administrative support for Board of Director meetings, travel, filing, research, and correspondence. Manage conference rooms and meeting schedules. Support event planning and website operation, assist with collateral material development, and manage monthly report content to include various program metrics.Principle Responsibilities & Essential DutiesAssist the CEO, COO, Director of Operations and Risk Management, and Communications and Program OutreachManager with: o Schedule management o Meeting planning and follow up o Conference registration and travel arrangements o Organization and filing of electronic and hard-copy records o Research as requested, e.g., journals, legislation, and current events o Composition, formatting, and proofreading of correspondence and other documents o Administrative support for Board of Director MeetingsSupport content development, design, and distribution of collateral materials including rack cards, newsletters, program flyers, and the agency Annual Review.In collaboration with the Staff Bookkeeper, respond to office equipment needs including supply orders and contacting vendors for equipment repair.Assist with presentation and exhibit preparation, including PowerPoint development.Participate in meetings and special events/conferences as needed. Document meetings in clear and concise minutes.Manage follow-up activities from meetings.Maintain and track professional memberships and assist with annual renewals.Assist with outreach activities as directed by the Manager of Communications and Program Outreach.Attend and take minutes for regularly scheduled external meetings, e.g., statewide and regional council meetings, and stakeholder meetings.Assist with monthly internal and external reporting on various program metrics.Retrieve daily office mail in collaboration with the Staff Bookkeeper.Organize and assign regular office cleaning duties in collaboration with the Staff Bookkeeper.Manage conference rooms and training center schedules including room set up and catering.Regular communication with the Grand Junction Office Staff.Assist with website maintenance.Other duties as may be assigned.Education, Experience, and Other Requirements: Bachelor degree in non-profit management, public administration or related field (experience may substitute for education).3-5 years of experience providing executive administrative support.All offers of employment are contingent upon proof of full vaccination status for COVID-19. Fully vaccinated is defined as follows: At least two weeks have passed since receipt of the Johnson & Johnson single-dose vaccine, or the second does of either the Moderna or Pfizer two-dose vaccines and all booster vaccinations; CDC documentation required.Competencies: Communication: Communicates professionally, appropriately and clearly both verbally and in writing. Communicates and reports accurately in a timely manner, meeting designated deadlines. Shares information and ideas with others and collaborates with agency staff and community partners. Acts as a public representative of the agency internally and externally, consistently exemplifying agency mission and values.Decision Making/Judgment: Recognizes opportunities and matters affecting agency and programs, gathers information, sorts through complex issues and seeks input from others, delegates as appropriate. Makes decisions consistent with agency mission, values, policies and procedures and level of responsibility. Within the bounds of assigned responsibilities, makes timely decisions, using consensus when possible. Communicates decisions to others in a timely and appropriate manner.Job Knowledge : Understands scope of responsibilities, possesses and maintains necessary job knowledge and has required technical skills. Appropriately and accurately applies job knowledge to complete principle duties and responsibilities. Understands and integrates agency mission and values into daily work.Collaboration and Planning: Sets goals in accordance with contract requirements and agency policies. Develops plans and manages resources to meet goals. Aligns plans with agency mission and values. Coordinates and cooperates withPAS staff, clients, contractors, community partners, stakeholders. Respects and adheres to team/supervisor/agency decisions. Holds self and others accountable. Tracks, measures and reports outcomes.Reports to: Director of Operations and Risk ManagementDirect Reports: NoneSalary: $55,000Working Conditions: Favorable office environment. Periodic evening and weekend hours required. Work may be stressful at times. Combination of remote and in-office work.Physical/Mental Demands: Work requires hand dexterity for office machine operation; stooping, climbing, and bending to files and supplies; mobility to complete errands; stand/sit for up to eight hours each day; ability to communicate clearly when using the telephone; requires sitting; standing, walking, reaching, bending, lifting, and twisting at times; moderate levels of stress. Occasional lifting of up to 40 pounds.Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required for employees assigned to this job.PAS is an Equal Opportunity Employer. PAS is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or staff on the basis of age, race, gender, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by state or local law.Job Type: Full-timePay: $55,000.00 per yearBenefits:Dental insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceVision insuranceSchedule:8 hour shiftMonday to FridayEducation:Bachelor’s (Preferred)Experience:executive administrative: 3 years (Preferred)Work Location: One location
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