Administrative Assistant Job Vacancy in Educational Service District 105 Yakima, WA 98902 – Latest Jobs in Yakima, WA 98902
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Company Name : Educational Service District 105
Location : Yakima, WA 98902
Position : Administrative Assistant
Job Description : Employment
Opportunity
Rosa Iturbide
Human Resources Generalist
509.454.5317
rosa.iturbide@esd105.org
Veronica Naranjo
Human Resources Director
509.454.2858
veronica.naranjo@esd105.org
Position:
Administrative Assistant
Fiscal & Safety
Status: Full-time (260 days, 8 hours per day)
Salary:
Salary Range:
$47,714 (starting annual salary)
$47,714 – $51,053 (annual salary range)
Posted Date: March 11, 2022
Starting Date: April 11, 2022 (anticipated)
Location: Educational Service District 105
33 South Second Avenue, Yakima, WA 98902
Job Description and Qualifications: See below
Application Procedure – Applicants apply through the
ESD 105 Fast Track on-line application system at
www.esd105.org under the Human Resources link, and
ESD 105 Job Opportunities.
Deadline to apply: March 25, 2022
Immigration Reform and Control Act Requirement: The recommended
applicant, if not a current regular employee, will be required to complete an
INS 1-9 form and must provide proof of employment eligibility.
Background Check: All new employees who will have unsupervised access
to children must complete a satisfactory fingerprint check with the
Washington State Patrol and the FBI. All employment is considered
temporary until receipt of the satisfactory background check.
Employment: ESD 105 shall provide equal employment opportunity and
treatment for all applicants and staff in recruitment, hiring, retention,
assignment, transfer, promotion, and training. Such equal employment
opportunity shall be provided without discrimination with respect to race,
creed, religion, color, national origin, age, honorably-discharged veteran or
military status, sex, sexual orientation including gender expression or
identity, marital status, the presence of any sensory, mental or physical
disability, or the use of a trained dog guide or service animal by a person
with a disability. Domestic partners registered with the state of Washington
will be offered the same rights/benefits as spouses to the extent that
treatment is not in conflict with state or federal law. Inquiries regarding
compliance procedures may be directed to the ESD’s Title IX/RCW28A.640
Officer and Section 504/ADA Coordinator, Veronica Naranjo, Human
Resources Director, 33 So. Second Ave., Yakima, WA (509) 454-2858
ESD 105 is an Equal Opportunity Employer
Vacancy Notice
Administrative Assistant
HR Dept.: 03/11/2022
POSITION DESCRIPTION
Job Title: Direct Supervisor:
Administrative Assistant – Fiscal & Safety Department Supervisor
The Administrative Assistant provides clerical support to the assigned program and/or
cooperative services. This position will support one or more supervisors simultaneously.
Essential Job Functions:
A. Attends various meetings as assigned and report activities and required action, take and
transcribe accurate detailed minutes and distribute as appropriate.
B. Types draft and final copies of correspondence from oral and machine dictation, and verbal
and written instructions.
C. Develops and maintains electronic spreadsheets and databases, assist with the preparation
of reports and compiling data, reviews report for accuracy, and file and/or route reports and
records for programs served.
D. Accurately compiles, reviews, and edits budget data for billing purposes.
E. Performs routine functions including organizing and maintaining departmental files;
processing, filing or distributing incoming and outgoing correspondence, mail and faxes;
responding to telephone calls/inquiries for all assigned staff and services; and maintaining
inventory of departmental equipment and supplies, ordering same when necessary or
requested.
F. Receives and routes incoming telephone calls; take and transmit messages to staff as
needed.
G. Maintains calendars and make appointments for assigned staff.
H. Makes travel arrangements and prepare travel expense vouchers for assigned staff.
I. Attends all department and ESD meetings as requested. Serve as liaison for supervisor in
his/her absence; attend meetings and conferences when requested to relay and collect
information.
J. Coordinates logistics including securing facilities, meals, presenters for workshops,
meetings and/or conferences.
K. Prepares personal service, interim employee or other contracts for services and submit
payment documentation until service is completed.
L. Takes initiative, with minimal instruction, to format, produce and distribute workshop,
meeting and/or conference materials.
M. Sets up video conference equipment for meetings.
N. Works directly with supervisors to make sure time is properly allocated to the assigned
programs. Cooperate with other members of the support staff in carrying out tasks as time
permits or is assigned.
Other Job Functions:
A. Performs other related duties as assigned.
Placement: N-6
Vacancy Notice
Administrative Assistant
HR Dept.: 03/11/2022
Qualifications:
Required Education and Experience:
1. Three years of applicable office experience.
2. Knowledge of and experience in telephone etiquette.
Preferred Education and Experience:
1. AA degree, and four years of administrative support experience.
Required Skills, Knowledge and or Abilities:
1. Ability to operate PC computers and working knowledge of various software programs
preferably Word, Excel, and PowerPoint.
2. Strong word processing and data entry skills.
3. Ability to operate all standard office machines and equipment.
4. Knowledge of basic accounting concepts as it relates to budget, revenue, expenses, and
reconciliation.
5. Must have high self-motivation and initiative skills in accomplishing required
responsibilities.
6. Demonstrated ability to organize, prioritize, and follow through on a variety of tasks and
assignments simultaneously.
7. Must have good human relations and interpersonal skills.
8. Demonstrated ability to work well in a variety of settings with management, office personnel,
and the public, both individually and in a team setting.
9. Excellent verbal and written communication skills.
10. Ability to lift or move objects up to 45 pounds.
11. Access to reliable transportation and willingness to travel, if necessary.
Physical Demands
The usual and customary methods of performing the job’s functions require the following
conditions:
Significant: (i.e. sitting, talking, hearing, walking, vision, color vision, peripheral/depth
perception, ability to adjust focus, grasping, handling paperwork, repetitive motion, use of
personal computer, looking at a computer monitor, lifting up to 10 pounds)
Frequent: (i.e. standing, bending, carrying; use of phone; use of copy machine)
Occasional: (i.e. driving, lifting over 10 pounds up to 45 pounds, reaching above the
shoulder, use of fax machine)
Significant – Occupation requires this activity more than 66% of time (5.5+ hrs/day)
Frequent – Occupation requires this activity from 33% to 66% of time (2.5 to 5.5+ hrs/day)
Occasional – Occupation requires this activity up to 33% of time (0 to 2.5+ hrs/day)
The statements contained in this job description reflect general details as necessary to describe the
essential functions of this position, the level of knowledge and skill typically required, the scope of
responsibilities, and the physical demands, but should not be considered an all-inclusive listing of
the work requirements. Individuals may perform other duties as assigned, including work in other
functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance
the workload. Changes to the position description may be made at the discretion of the employer.
This post is listed Under  Washington jobs
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