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Company Name : Indigent Legal Services, Office of
Location : Albany, NY 12210
Position : Administrative Assistant
Job Description : Three years of relevant experience. Please note the following substitutions: Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.
Preferred qualifications include knowledge of New York State government operations and polices, as well as experience with SFS.
Duties DescriptionThe New York State Office of Indigent Legal Services (ILS) is seeking applicants to fill the position of Administrative Assistant. The Administrative Assistant reports to the ILS Director and is responsible for supporting the daily operations of the office. The ideal candidate is highly organized, possesses excellent verbal and written communication skills, maintains a professional demeanor, and can manage sensitive matters with a high level of confidentiality and discretion.
Specific duties include:
Manages the schedules and communications of the Director and CounselManages the main office phone line; greets visitors; and coordinates mail distributionReviews and proofreads reports and correspondence issued by the Director and CounselCreates and maintains electronic filing systemsMaintains comprehensive records of office activitiesCreates travel expense reportsMaintains office supply inventory; processes payments for professional organization memberships and trainings; and reconciles charges in the Statewide Financial System (SFS)Provides general administrative support to all staffPerforms other related duties as assigned by the Director
Additional CommentsNOTE ON TELECOMMUTING: ILS employees are eligible to apply to telecommute part-time and/or adjust work hours in accordance with ILS’ policies, subject to supervisor approval.
NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.
This post is listed Under New York jobs
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