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Company Name : Merck
Location : West Point, PA
Position : Administrative Assistant
Job Description : Job Description
New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in customer facing commercial or research based roles, will be required to be fully vaccinated as a condition of employment.
The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.
Position Responsibilities:
Performs administrative tasks supporting the West Point Quality Control Laboratories including direct support of the laboratory leadership team.
Responsible for coordination of individual team and laboratory wide activities and communications.
Maintain laboratory business systems and is responsible for execution of standard operating procedures. Primary activities will include:
Function: Under the supervision of Director(s)/Manager(s), performs administrative/clerical and related duties.
Equipment: Duplicating equipment, printer, computer, teleconference/video equipment, delivery services, laminator.
Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgement and problem solving skills.
Review priorities with management as necessary.
Responsible for mail distribution and collection, phone coverage, copying, scanning and basic expense reports and/or routine financial disbursements via SAP.
Requires basic knowledge and understanding of SOPs for the organization and Division, as well as, specialized terminology commensurate with the position.
Interact with internal and external customers.
Transcribe, record, assemble, track, verify and maintain accuracy of data/ electronic records and spreadsheets.
Coordinate regular travel arrangements, basic domestic and international.
Write or answer routine correspondences as directed.
Maintain daily calendars, (meeting scheduling), teleconferencing, conference room scheduling and video conferencing, accepting on behalf of management.
Maintain databases, general and department or Division specific applications.
Regularly perform independent basic research via basic internet and intranet searches used to prepare analysis, presentations and reports.
Utilize SAP for ordering, expensing and purchase orders.
Multitask daily.
Support the HR hiring process by scheduling interviews and onboarding employees and contract staff.
Assist with special projects and other duties as assigned by the department as needed.
Education Minimum Requirement:
High School Diploma or equivalent
Required Experience and Skills:
Able to work independently
Proficient with Microsoft Office applications (TEAMS, WORD, EXCEL, OUTLOOK, POWERPOINT, VISIO, ACCESS)
At least 3 years of Administrative Assistant experience
Preferred Experience and Skills:
Previous experience with laboratory support
Extremely Proficient with Excel
Significant Scheduling experience
Our Manufacturing & Supply Division is committed to be the most trusted supplier of bio-pharmaceuticals worldwide. Our facilities, along with our external contractors, suppliers, and partners, create an interdependent global manufacturing network that’s committed to delivering a high quality, reliable supply to customers and patients on time, every time.
Who we are …
We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world’s most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers’ Policy – Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
Pay Transparency Nondiscrimination
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Not Specified
Shift:
1st – Day
Valid Driving License:
Yes
Hazardous Material(s):
Number of Openings:
1
Requisition ID:R169025
This post is listed Under Pennsylvania jobs
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