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Company Name : Modern Nest
Location : Scottsdale, AZ 85251
Position : Administrative Assistant
Job Description : We are looking for a responsible and organized Administrative Assistant to perform a variety of administrative and clerical tasks within our firm. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing the firm’s general administrative activities. Administrative Assistant responsibilities include making meeting arrangements internally and with clients, ordering and managing office supplies, managing job postings and scheduling interviews and planning in-office events. The ideal candidate should have excellent oral and written communication skills and be able to organize their workload and multitask seamlessly. A successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Key Responsibilities: Office ManagementAnswer phone calls, general email correspondencePurchase track and maintain office supplies and building maintenance needsOrder applicable technologyMeeting miscellaneous staff and office needs such as company event planning, meal ordering/pick up, employee and/or client giftingManage company master scheduleAsset ManagementAsset research for principalSecure, store and track asset titles, leases, registration, insurance and maintenance needs.Lead Management/Client RelationsQualify incoming leads through the discovery documentEngage with prospects and serve as the owner of the discovery processCoordinate internal resources to deliver a proposal as applicableExecute client contracts/set up new jobs in systemClient communication, coordination and customer serviceSchedule appointments/zoom callsHRExecute subcontracts and process subcontractor paperworkNew employee job posting and onboarding coordination with the direct managerCoordinate all new hire paperworkFacilitate Day 1 success, implement new employee onboarding processAssistant to Design Team Document printing: Plans, permits, specs and/or presentation documentsPick up and/or deliver material samplesTrack and update spec sheetsSet up and maintain vendor accountsQualifications: Experience: Minimum 2 years of experienceEducation: Bachelor’s degree preferredHighly Proficient with Microsoft Excel (Or Equivalent)Experience in OR ability to learn Buildertrend, G SuiteStrong organizational, problem-solving, planning and communication skillsPrior experience in home building industry is beneficialJob Type: Full-timePay: $50,000.00 – $65,000.00 per yearBenefits:Employee discountPaid time offSchedule:Monday to FridayEducation:Bachelor’s (Preferred)Experience:Administrative: 2 years (Preferred)Work Location: One location
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