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Company Name : Rudin Management Company, Inc.
Location : New York, NY 10154
Position : Administrative Assistant
Job Description : Rudin Management Company seeks an Administrative Assistant for its Commercial Leasing Department. This role is part of a two-person administrative team supporting the head of the Commercial Leasing Department, as well as several senior members of the team. We are looking for a candidate that can hit the ground running. This person will interface with all other departments, as well as with clients.The Administrative Assistant will perform the duties as stated below:RESPONSIBILITIES: Handle confidential and sensitive information with discretion;Perform general administrative responsibilities such as answering phones, maintaining calendars and contacts, scheduling conference calls;Upload documents and files into the company’s document management system and review for accuracy;Coordinate and schedule meetings, including reserving conference rooms, greeting guests, coordinating catering, and compiling meeting materials and agendas;Track and report expenses;Assist the team with producing documents and presentations;Conduct web-based and other research (applications used are Yardi, View the Space, and CoStar);Prepare written general correspondence;Independently follow up on outstanding items;Assist in ad hoc and special projects.REQUIREMENTS: Bachelor’s Degree;Minimum of 2-3 years related administrative experience;Exceptional knowledge and experience working with Microsoft Office (Outlook, Word, Excel & PowerPoint);Punctual and reliable, with excellent verbal and written communication skills;Must use sound judgment, show discretion, and maintain confidentiality;Detail oriented and extremely organized with an ability to multi-task;Ability to work independently and show initiative;Must be a team player with excellent interpersonal skills.Rudin is one of the largest privately owned real estate companies in New York City. Founded in 1925 by Samuel Rudin and now led by the third and fourth generations, Rudin oversees the daily operations of 36 properties in New York City. The portfolio is comprised of 17 residential buildings totaling 4.7 million square feet, and 16 commercial office buildings totaling 10.5 million square feet. Rudin is a vertically integrated company that owns, leases, manages and develops its own properties.Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.Vaccination against COVID-19 is required as a condition of employment for all new employees. Rudin requires all new employees to be fully vaccinated by the time they begin employment with Rudin, unless they have a valid religious or medical reason not to be vaccinated. All new employees will be required to provide proof of vaccination in connection with Rudin’s mandatory vaccination policy.Rudin will comply with the reasonable accommodation provisions of federal, state and local laws for those individuals who are unable to receive the COVID-19 vaccine due to a medical condition or sincerely-held religious belief. Accommodations will be granted where they do not cause undue hardship or pose a direct threat, in accordance with applicable law. If you require a medical or religious exemption, you will be given an opportunity to request one before you begin employment at the Company. If requesting a medical exemption, you may be required to provide documentation supporting your need for such exemption, in accordance with applicable law.Job Type: Full-timePay: $65,000.00 – $85,000.00 per yearBenefits:401(k)Dental insuranceEmployee assistance programHealth insuranceLife insurancePaid time offProfessional development assistanceVision insuranceSchedule:8 hour shiftMonday to FridaySupplemental Pay:Bonus payAbility to commute/relocate:New York, NY 10154: Reliably commute or planning to relocate before starting work (Required)Education:Bachelor’s (Required)Work Location: One location
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