Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for
Full Details :
Company Name : Judicial Branch of Arizona in Maricopa County
Location : Phoenix, AZ 85003
Position : Administrative Assistant – Probation Deputy Chief
Job Description : Position Overview
The Administrative Assistant performs highly responsible, confidential, and complex administrative duties and coordinates projects for the Deputy Chief. The primary duties will include providing outstanding customer service, organizing the Deputy Chief’s calendar, meetings, files, and documents, and prioritizing projects to meet deadlines.
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Click here to learn more!
Note: The pay range listed above ($17.50 – $21.95) reflects the expected ENTRY pay range for this position based on experience and equity within the Judicial Branch. The FULL pay range of this position is $17.50 to $26.40 hourly. This position is non-exempt under the FLSA.
ABOUT THE JUVENILE PROBATION DEPARTMENT:
The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
High School Diploma or GED
Experience:
Three (3) years of responsible clerical and administrative experience
OR
Combined education and experience qualifications:
Post-secondary education may substitute for experience on a year-for-year basis
Knowledge, skills, and abilities:
Knowledge of:
Administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures.
Data processing applications
Skill in:
Microsoft Office products; Outlook, Word, Excel, Teams, and PowerPoint
Operation of office equipment including, but not limited to; fax machine, printer/copier, scanner, and computer terminal
Communicating verbally and in writing with others to convey information professionally and effectively
Establishing and maintaining constructive and cooperative working relationships with individuals from the public, all levels of the organization, and with stakeholders
Time Management
Identifying problems, reviewing related information, and recommending solutions
Excellent proofreading skills
Ability to:
Maintain a thorough understanding of the Department’s role in supporting the Court’s Mission, Vision, and Values.
Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions
Analyze, interpret, and apply complex information
Accurately prepare and maintain records, files, and reports
Prioritize and manage multiple assignments efficiently
Learn and master core business and support applications
Process and handle sensitive confidential information with discretion
Learn new skills necessary to support the needs and the mission of the Department and the Court
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned. )
Develops, organizes, and coordinates complex administrative services and projects.
Provides organization in managing the Deputy Chief’s duties while prioritizing and following through on projects
Manages and organizes important documents for the department
Regularly handles highly responsible, complex administrative duties, and confidential and/or sensitive materials and information.
Manages, organizes, and prioritizes a large volume of electronic communication received in the Juvenile Probation Department.
Responds to telephone calls and other inquiries that require a broad knowledge of operating policies and procedures and/or functions of a large complex organization.
Coordinates the logistics for training and department/division meetings, including preparation and distribution of agendas, minutes, and other necessary information.
Evaluates, processes, and makes recommendations for improvements.
Prepares and prioritizes management calendars and correspondence.
Maintains management files and related documents
Directs and assists department staff regarding procedures, formats, and policies.
Provides oversight and direction for communications-related activities for the department, including newsletters, reports, department-wide emails, and other communications.
Serves as the contact for all inquiries and the facilities coordinator for the Community Supervision Bureau.
Acts as the receptionist for the Deputy Chief and ensures outstanding customer service is consistently provided.
Monitors staff movements for needed actions such as updating phone lists, email distribution lists, and requesting office equipment and service activation.
Prepares and updates organization charts, contacts, and distribution lists; maintains filing and tickler systems in electronic and paper format.
Researches and makes recommendations for special order requests, and maintains office equipment.
Inventories and orders supplies for general office use, projects, and events.
Working conditions:
Requires occasional use of personal or county vehicle to travel to and from both probation office locations and events.
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based on the needs of the department.
Selection Procedure
Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized themselves as a separate entity and employer from Maricopa County. To learn more about how that may affect you please click here.
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background/fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
Maricopa County offers a Total Compensation Package that includes competitive salaries and a comprehensive, affordable benefits package. High value is placed on employee well-being and meeting the needs of our employees and their families. Our benefits package is comprised of traditional benefits like medical, prescription, dental, vision, and other health benefits. Employees are supported by various wellness programs including classes, coaching, and fitness center opportunities. Our generous benefit options are some of the best in Arizona and just one of the unique advantages of working for Maricopa County. Below is a representative listing of typical benefits received by most full-time employees.
Holidays and Leave
Maricopa County observes ten paid holidays per year. Most County employees accrue vacation (starting at three weeks per year for full-time employees) and sick leave (starting at one hour for every 30 hours worked for all employees). Employees also receive paid leave for other needs such as jury duty, civic duty, and bereavement.
Medical, Prescription, Behavioral Health, Dental, Vision, and Flexible Spending Accounts
We understand how important health care is to maintaining a good quality of life. We also know our employees want to have the freedom to choose benefit plans to best meet their needs. Eligible employees may choose from four medical plan options, an HMO, PPO, and two HDHP (High Deductible Health Plans) with a health savings account. When employees enroll in medical coverage, they are automatically enrolled in prescription and behavioral health coverage as well. There are three dental plans from which to choose, two PPO plans and a pre-paid dental plan that functions like an HMO. As is the case with medical, the plans range in cost, flexibility, and network of providers. The vision plan provides employees and their covered dependents access to routine vision services and materials, including an annual eye exam. For those who wish to set aside pre-tax dollars to pay for eligible healthcare and dependent care expenses, the flexible spending accounts are suitable for that need.
Life and Disability Insurance
Because life sometimes takes unexpected turns, the County offers life insurance coverage to help employees and their loved ones in the event of death. Basic life and basic accidental death & dismemberment insurance equivalent to one times an employee’s annual base salary is provided at no cost, with the option for employees to purchase additional coverage including spouse and child life insurance. Disability insurance is available to replace a portion of an employee’s salary should they experience a short-term illness or injury.
Retirement
Eligible employees are covered by one of several State-sponsored retirement pension plans, including the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). Additionally, there’s the option to contribute to a 457(b) Savings Plan that provides employees with a variety of investment opportunities. For those employees who retire from the County and from their retirement system, and have accrued 1,000 or more hours of sick leave, the County makes a $10,000 contribution to a Post-Employment Health Plan set up on their behalf to be used for payment of eligible out-of-pocket healthcare expenses.
Group Legal Plan
Maricopa County offers employees group discounts to purchase coverage for legal services such as adoptions, family matters, wills and trusts.
Wellness
Maricopa County’s Wellness Works program promotes health and wellness for employees and their families by focusing on physical activity, good nutrition, self-care and stress management. Maricopa County offers eligible employees a wellness incentive for completing required activities. By meeting a set of criteria, employees and their families can get reimbursed for participating in a Weight Watchers Program. On-site fitness facilities and fitness classes are provided to employees at various locations around the County. Employees and their families also have the opportunity to receive a discounted fitness club membership at LA Fitness. Employees have access to smoking cessation programs and health-related classes on various topics including nutrition, exercise and stress management. Employees located downtown benefit from an onsite pharmacy and clinic. Every fall, flu vaccines are offered to employees at various County locations.
Employee Assistance Program (EAP)
When employees and their families are faced with personal issues, confidential, short-term counseling and referral services are available to them at no cost.
Employee Discounts
Maricopa County subscribes to a service association which provides employees with volume discounts for sporting events, entertainment, and many other services.
Commute Options Program (COP)
Maricopa County provides free Valley Metro passes for the bus and light rail systems for commuting to/from work; a vanpool subsidy is also provided. Employees can decrease stress, decrease wear and tear on their vehicle and help the environment all at the same time.
New Employee Orientation (NEO)
NEO provides new employees with information about Maricopa County such as: history, organizational structure, Merit Rules, County policies and procedures, County pay system and benefits and employee programs.
Rewarding Ideas/Employee Suggestions
Employees are provided with incentives to generate ideas for improvements that result in cost reduction through increased efficiency and productivity, improved processes and procedures and elimination of duplication and waste. Our employees’ ideas could put money in their pocket!!
Tuition Reimbursement
To promote Maricopa County’s long term employee retention objectives, our employees are eligible to receive financial assistance to continue their education, help make them more productive, enhance their job performance, and equip them to pursue new opportunities within County government.
To learn more about the County’s generous benefits, visit the Maricopa County Employee Benefits and Wellness website.
This post is listed Under Arizona jobs
Disclaimer : Localpublic.in works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company