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Company Name : City of San Luis
Location : San Luis, AZ
Position : Human Resources Coordinator
Job Description : Description
Eligibility list will be maintained for up to six months.
DEFINITION:
Under general supervision from Human Resources Director, performs a variety of entry-level professional, technical, and analytical work involved in implementation and coordination of the City’s Human Resources Department recruitment, benefit administration, employee relations, and training programs, depending on area of assignment.
Examples of Duties
ESSENTIAL FUNCTIONS:
The duties listed below represent the various types of work that may be performed. This is not a comprehensive listing of all functions and duties performed by incumbents. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Provides HR administrative support and technical assistance to City employees and managers; performs duties within scope of authority and training; duties will vary according to job assignment.
Work effectively as a team member with other members of management and the human resources staff.
Enters employee status change information into HR information system; processes personnel transactions, including hires, promotions, transfers, performance reviews, and terminations.
Maintains confidential HR files, including employment status, benefits, insurance, and pension.
Processes benefits program changes, additions, cancellations and terminations as requested.
Provides technical benefits information to employees and retirees; answers employee and vendor questions; researches issues regarding the requirements and provisions of benefit programs; reviews and resolves benefits issuers and discrepancies within scope of authority.
Manage long-term and short-term disability, Family Medical Leave Act and Americans with Disabilities Act issues in collaboration with supervisory and professional staff.
Assists with and coordinates recruitment efforts; creates initial folders for new recruitments; collects and files required documentation; prepares and reviews forms, records and documentation.
Reviews and screens job applications; coordinates selection process including arranging interview panels, scheduling applicant testing and preparing interview packets; advises panel members on the selection process.
Administer, monitor, score and record testing processes.
Schedules and assists with new hire orientation and ensure successful onboarding.
Inputs, updates, retrieves and tracks data such as application information, pre-employment paperwork, employee appraisals, training records, and longevity hours.
Administer wellness programs; works with vendors to address issues and resolve problems.
Develop and maintain City communications such as bulletin boards and newsletters to ensure employees have knowledge of City events and general information.
Makes suggestions on improving work procedures within City departments.
Assists in the development of short and long term plans for programs, monitors progress, assures adherence to and evaluates programs’ status and performance.
Plans, develops, and coordinate, training materials and presentations’ related to Human Resources for City employees’.
Develop effective training materials utilizing a variety of media.
Assists the public and City staff by providing information or directing information requests according to established procedures; receives visitors and telephone calls and directs them to the appropriate information source; assists the public and City staff in filling out forms.
Cross-trains in a variety of HR functions, and assists in the training and cross-training of City staff.
Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.
Knowledge of:
City organization, operations, policies and procedures
Knowledge of Federal/State/City regulations, guidelines, policies, and procedures.
Methods and techniques for effective recruitment, record keeping, report preparation and writing.
Principles and practices of public sector personnel administration, confidential records management, and effective customer service practices.
Legal, ethical, and professional rules of conduct for HR employees.
Knowledge of proper English, spelling and grammar.
Office practices, methods, and equipment, including a computer and a variety of word processing and other software applications.
Ability to:
Ability to functions independently in a multi-task environment, as well as part of a team.
Interpret information accurately and make decisions in compliance with applicable Federal/State/ City regulations, guidelines, policies, and procedures.
Answer questions, advise staff, and assist with recruiting and selection issues.
Communicate effectively verbally and in writing.
Ability to follow the appropriate safety precautions.
Strong planning and organizational skills.
Prioritize work assignments to meet various deadlines.
Prepare and maintain the security and confidentiality of employee/financial records and reports.
Use automated information systems to develop and maintain databases, spreadsheets, and documents.
PHYSICAL AND MENTAL DEMANDS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.
Work Environment
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.
Typical Qualifications
MINIMUM QUALIFICATIONS:
EDUCATION, TRAINING AND EXPERIENCE
High school diploma or GED. Associates degree in related field preferred. Experience equivalent to two (2) years in human resources, finance, or other related field; OR an equivalent combination of education, training, and experience.
LICENSES AND CERTIFICATES
A valid Arizona driver license is required at the time of appointment and must be maintained throughout employment.
SPECIAL REQUIREMENTS
Bilingual in Spanish preferred.
Residency within 25 miles of San Luis and within the US required, San Luis residency preferred.
This post is listed Under Arizona jobs
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