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Company Name : Volunteers Of America Inc
Location : Everett, WA 98201
Position : Invoicing Specialist
Job Description : Reporting to the Controller, the Invoicing Specialist is primarily responsible for preparing contract and grant invoices and related reports. This position assists in ensuring that the agency has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Invoicing Specialist will work closely with the Controller, AR Accounting Specialist, programs, and other staff to provide financial support to operations.
Primary Responsibilities & Tasks
Prepares contract billings and sends to funders.
Maintain contract folders in the office.
Prepares miscellaneous invoices, as required.
Prepares internal reports relating to invoices.
Reviews invoicing issues with appropriate programs and resolve any issues noted.
Prepares journal entriesfile imports to input invoice data to the general ledger system.
Maintains contract and grant files.
Serves as back up to Accounts Receivable Specialist.
Serves as a financial resource to program staff and administrative departments, as assigned.
Assists with the annual budgeting process.
Assists with the preparation for the annual audit.
Assists in the development and implementation of internal controls and process enhancements.
Supports the agency’s mission through assisting or leading special projects.
Performs other duties as assigned.
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Qualifications
The Invoicing Specialist position requires an AA in Accounting plus five or more years of accounting experience and progressive advancement within organizations
Nonprofit accounting experience preferred, but not required
Requires strong experience with Microsoft Excel to include pivot tables and familiarity with other Microsoft Office products.
Thorough knowledge of mid-size to larger business financial software systems
Experience working with governmental contracts is preferred.
Other Knowledge, Skills, and Abilities
Effective organizational and interpersonal skills including written and verbal communication skills.
Ability to identify and resolve problems in a timely manner; gathers and analyzes information skillfully.
Resolves conflict and is able to identify potential conflict either amongst others or those being caused by oneself.
Demonstrates a focus on quality by being accurate and thorough; looks for ways to improve processes and deliverables.
Understands the big picture and is able to visualize solutions.
Accepts responsibility for one’s own actions and follows through on commitments.
Takes initiative and independent action; asks questions wisely and as necessary.
Committed to the agency’s mission and objectives.
Has a curious nature and need to learn and encourage learning in others.
Individual Development
Maintain awareness of accounting and on-point financial trends developments and policies.
Physical Demands & Working Conditions
The physical demands here are representative of those that must be met by an employee in a business office environment to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
While performing the duties of this job, the employee is frequently required to read, speak, stand, walk, sit and use a computer keyboard and monitor.
Must be able to effectively communicate with co-workers and clients.
Must be able to reach above the head and perform repetitive movements.
Must be able to drive or have reliable transportation for off-site meetings and events.
May be required to lift items up to 30 lbs. consistent with a regular office environment.
Covid 19 Vaccination: VOAWW requires all employees to be fully vaccinated against the COVID-19 (SARS-CoV-2) virus with an FDA-approved vaccine. Fully vaccinated is defined as 14 days after the final vaccination dose has been administered. Vaccination cards, other electronic proof of vaccination, or approved ADA (Americans with Disability Act) Accommodation requests based on medical or sincerely held religious beliefs will be required as a condition of employment.
This post is listed Under  Washington jobs
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