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Company Name : City of Porterville
Location : Porterville, CA 93257
Position : Records Clerk
Job Description : INVITES APPLICATIONS FOR
RECORDS CLERK
SALARY: $2,988 – $3,646/month
DEFINITION: Under general supervision, Record Clerks perform general clerical and specialized record
keeping duties in support of the Police Record Management System; and perform related
duties as required.
REPRESENTATIVE
DUTIES: Performs public reception duties in the Police Department; provides routine and factual
information; may receive and issue licenses, permits and reports; may take routine complaints
or reports over the phone or in person; files and retrieves a variety of documents
alphabetically and/or numerically; maintains confidentiality of information; reviews files and
documents for completeness and accuracy of standard information; conducts file searches for
specific documents; photocopies reports and other documents; answers requests for file
information; distributes documents; may shred documents as directed; receives and processes
police reports and related documents; reviews case files to determine information necessary
for file completion; assembles data for statistical reports; answers phones; determines nature
of call and handles or routes as appropriate; balances daily cash receipts; and may provide
relief for communication dispatchers.
DESIREABLE
QUALIFICATIONS: Education and/or Experience:
Two years of clerical experience including filing and document processing, or any
combination of training and experience that provides the desired knowledge and abilities.
Knowledge of:
Office methods and procedures; office equipment operation; and public contact techniques.
Ability to:
Understand and follow verbal and written instructions; alphabetize or
numerically/chronologically sort and file materials; work independently; operate a variety of
office equipment; and establish and maintain effective working relationships with superiors,
peers, subordinates and the general public.
SPECIAL
REQUIREMENTS: Possession of and ability to maintain a valid California Driver’s License and a typing
certificate with a minimum operation rate of 40 net wpm must be submitted with a
completed City application form. The certificate must be obtained through an
accredited facility, trade school, or temporary job placement agency and be valid within
the last six (6) months. (Certificates obtained online will not be accepted.)
(OVER)
WORKING
CONDITIONS: Shift work including weekends and holidays with periodic changes in shift; generally clean
work environment with limited exposure to conditions such as dust, fumes, odors, or noise;
daily use of a computer; and periodic contact with angry and upset individuals.
PHYSICAL
DEMANDS: Strength, dexterity, coordination, and vision to regularly use a keyboard and computer for
prolonged periods; dexterity and coordination to handle files; occasional lifting of objects
weighing up to 25 lbs; moving from place to place within the office; and reaching for items
above and below desk level.
SELECTION: Screening will consist of a competitive assessment of relevant education, training and work
experience to be followed by a written examination and/or an interview before an Oral Board
to determine the most qualified candidates. Applicants meeting the minimum
qualifications are not guaranteed advancement to an interview, and the decision of the
screening committee is final. Those candidates who are determined eligible for appointment
to the position will be placed on the City’s Certified Eligibility List. Applicants will receive
written notification regarding the results of all phases of the recruitment process up to the
establishment of the Eligibility List, if applicable. The City reserves the right to alter the
testing process, as needed, without notice.
TO APPLY: Apply online at www.ci.porterville.ca.us or submit a City of Porterville Employment
Application with Conviction Inquiry (a resume may be included, but does not substitute for a
completed application), together with any materials required to accompany application if
noticed in this announcement, to the Human Resources Office, City of Porterville, 291 N
Main St, Porterville, CA 93257. Applications and any supporting evidence must be received
in the Human Resources Office by 4:00 pm, Friday, April 1, 2022
SPECIAL Candidates recommended for hire will be required to undergo an extensive
CONDITION: background investigation, a fingerprint check, and a pre-employment physical.
The City of Porterville is an equal opportunity employer (EEO) and is compliant with the
Americans with Disabilities Act (ADA). If you believe you need accommodation under the
ADA in the testing process for any position for which you intend to apply, please contact the
Human Resources Division at (559) 782-7441 to request such accommodation. The City
prohibits discrimination on the basis of race, color, religion, creed, sex, national origin,
ethnicity, age, disability or medical condition, Acquired Immune Deficiency (AIDS/HIV) or
AIDS related conditions, political affiliation, sexual orientation, ancestry, marital or domestic
partner status, gender identity, parental status, veteran status, height, weight, or any other
basis protected by law.
This post is listed Under California jobs
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