Administrative Assistant Job Vacancy in Aston Carter Morristown, NJ 07960 – Latest Jobs in Morristown, NJ 07960

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Company Name : Aston Carter
Location : Morristown, NJ 07960
Position : Administrative Assistant

Job Description : Equivalent Experience

Now Hiring | Administrative Assistant
Hybrid Schedule

Description:
The administrative assistant position is the face of our company who greets and directs all visitors, including clients, investors, job candidates, vendors
and customers. Individual will ensure completion of paperwork, sign-in and security procedures. Individual is responsible for all front desk duties while
performing other duties and assisting other departments as needed.
RESPONSIBILITIES

Primary responsibilities of this role include the following:

Manage the company’s lobby area.
Greets and directs all visitors with enthusiasm and professionalism.
Ensures completion of paperwork, sign-in and security procedures.
Answers and directs incoming calls.
Assists with administrative tasks: interview scheduling, coordinates

travel, processes candidate expenses.

Travel and expense management for Director level population.
Manages inventory of kitchen/office supplies
Coordinates business card orders
Assists with meetings: room setup; coordinates lunch, material

preparation

Co-Manages Yellow Friday Events with the Cultural and Wellness

Teams. Fundraisers, clothing drive, blood drive, Take Your Child to
Work Day, Wellness Activities

Manages both incoming and outgoing mail, UPS and Fed Ex.
Manages contracts database: entering data and associated contracts

into Alvogen’s electronic storage contract (i.e. SharePoint) database.

Manages purchase order process: creates requisitions, seeks

necessary approvals, prepares purchase orders and communicates
to vendor

Handles special administrative projects, as well as overflow work

from executive assistants and other departments.

Performs other duties as assigned

Skills:
Administrative support, Microsoft office, Purchase order

Additional Skills & Qualifications:

Individual must have high school diploma or equivalent with 3-4 years

experience in administrative/receptionist role.

Ability to communicate effectively.
Ability to exercise initiative, confidentiality and problem solving.

Excellent verbal and written communication skills with professional and
pleasant manner.

Attention to detail a must.
Proficient in Microsoft Word, Excel, and PowerPoint.

About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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