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Company Name : Virginia Dept of Professional & Occ Reg
Location : Henrico County, VA
Position : Administrative Coordinator –
Job Description : The Department of Professional and Occupational Regulation (DPOR) is an executive branch agency under the Secretary of Labor for the Commonwealth of Virginia. Our regulatory boards are comprised of practitioners and citizens appointed by the Governor and are responsible for regulating certain professions and occupations, ranging from architects and contractors to cosmetologists and professional wrestlers. DPOR supports Virginia’s economic vitality by helping qualified people start businesses and work in their chosen fields. We protect the public by verifying minimum competency, investigating complaints, and upholding professional compliance with state law and regulations.
The Department of Professional and Occupational Regulation is seeking a qualified individual to provide administrative and clerical assistance to the Presiding Officer, to Presiding Board Member(s) for purposes of Informal Fact-Finding Conferences, and generally in all aspects of the Post-Adjudication and Licensing Section.
This position is responsible for the timely and accurate preparation, mailing, and scanning of case file correspondence throughout the administrative process and in accordance with the Administrative Process Act (“APA”). Duties are comprised of the timely review of documentation requests and the subsequent timely and accurate preparation of documents, such as: Notices, Amended Notices, and other correspondence; the coordination and scheduling of Informal Fact-Finding Conferences (“IFF Conferences”); maintaining accurate calendars of Section activities; and the timely processing of case files for board meeting agendas. Duties include communicating both orally and in writing with licensees, applicants, complainants, participants, attorneys, witnesses, board members, and Department staff. This position serves as the primary point of initial contact for board members, attorneys, other intra-agency divisions and the general public for cases in the Post-Adjudication and Licensing Section.
Note: An additional requirement for applying for this position is detailed in the “Special Instructions to Applicants” below. Be sure to follow the instructions provided below, and be advised that if the proper document is not attached to your submitted application through this system, then your application will not be reviewed for this position.
Minimum Qualifications
Clerical aptitude, knowledge of business procedures, office procedures, office equipment and its proper use.
Strong oral and written skills, as well as strong interpersonal skills.
Considerable knowledge of Microsoft Office.
Must possess good organizational skills and diverse clerical skills, with the ability to handle multiple tasks, priorities, and deadlines.
Ability to read and apply regulations and statutes.
Ability to type accurately and efficiently, and proofread all work for accuracy.
Ability to provide customer service to a variety of individuals.
Ability to prepare/type accurate and professional documents and correspondence, utilizing proper grammar.
Attention to detail and ability to provide accurate, error free information and guidance to applicants, licensees, the public, board members, other agencies and others in person, over the telephone, and in writing.
High school diploma or GED required.
Preferred Qualifications
Post high school education preferred.
Administrative Assistant and/or paralegal experience preferred.
Special Requirements
ADDITIONAL DOCUMENT REQUIRED: (See Special Instructions to Applicants)
VETERAN STATUS: When applying for this employment opportunity, if you indicate you are a veteran, please provide a copy of your DD214 to personnel@dpor.virginia.gov prior to the job posting closing.
LAY OFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card to personnel@dpor.virginia.gov prior to the job posting closing.
ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed, emailed, faxed, or hand delivered applications or resumes.
BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include: local agency checks, criminal record check, driving record, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.
LICENSES: Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.
Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.
DPOR is an Equal Opportunity Employer.
Special Instructions to Applicants
WRITING EXERCISE: The details of the specific document that MUST be attached are listed below.
In a separate document, please address the following:
This position requires strong organizational skills and the ability to handle multiple tasks and prioritize. Briefly describe a situation where you had to maximize those skills and abilities.
When you apply, the online system will give you the opportunity to attach this required document. Be careful to attach the correct document (not your resume or cover letter) because once an application has been submitted with a certain document, you will not be able to submit another document for consideration. The separate document with your response MUST be electronically attached with the submission of your application in order to be considered for this position.
CONFIRMATION: This website will provide a confirmation of receipt when the application is submitted for consideration. You have not completed the process until you receive a confirmation number.
STATUS UPDATES: Please refer to your RMS account for the status of your application and the status of this position.
This post is listed Under Virginia jobs
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