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Company Name : ATSPL – Karnataka
Location : Bengaluru, Karnataka
Position : Executive Assistant
Job Description : – Bachelor’s degree
2+ years of experience assisting at the executive level
Experience with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
Job summary
Are you a seasoned Executive Assistant who is ready to take on a new challenge? Amazon is seeking a skilled, motivated and customer obsessed Executive Assistant with a history of high performance to support People Experience and Technology (PXT) team. You will own driving improvements and processes for a fast growing team while also providing high impact administrative support to the leaders of PXT.
Our ideal candidate is organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth workplace operations. The position requires the capacity to work successfully in a team environment while keeping abreast of business objectives, standards, and related information in order to maintain a comprehensive awareness of the organization. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment’s notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice.
The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, planning and organizing events of all sizes, supporting multiple leaders, and coordinating domestic and international travel.
Main responsibilities (including, but not limited to):
Management of complex calendars and scheduling requirements
Track and help drive completion of key deliverables, and follow up on outstanding items
Act as a liaison for leader’s direct reports
Schedule complex and cost-effective travel (domestic and international)
Complete and file expense reports; utilizing both domestic and international currencies
Management of team space, including moves, re-configurations and new hire on-board management
Drive team logistics, including staff meeting agendas, supply ordering, and other key logistics
Organize team events within budget guidelines, and act as a resource to partner with other assistants on events
Support key annual operational planning process, business planning and performance review cycles
Close collaboration with departmental EA peers
Have fun at work and help others do the same
Ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively
Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
Experience with reconciling expenses, booking travel, and exercising sound judgement
Exceptional written, verbal, and interpersonal communication skills
Ability to work in a highly ambiguous environment
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
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