Gift Data Specialist Job Vacancy in University of California Santa Cruz Scotts Valley, CA 95066 – Latest Jobs in Scotts Valley, CA 95066
Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for
Full Details :
Company Name : University of California Santa Cruz
Location : Scotts Valley, CA 95066
Position : Gift Data Specialist
Job Description : Gift Data Specialist
Location: Scotts Valley
Job ID: 32869
JOB POSTING
NOTIFICATIONS
Special requirements- For full consideration, applicants will be asked to provide a diversity statement ( How have you demonstrated your commitment to diversity and inclusion in the past?).
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 04-11-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
JOB SUMMARY
University Relations supports the teaching, research, and public service of UC Santa Cruz by making and keeping deep, heartfelt connections. Building enduring relationships among students, alumni, faculty, donors, and others is the lifeblood of our work and helps to make UC Santa Cruz a thriving community of knowledge, inquiry, public service, and social mobility.
We are a welcoming group of ambitious and creative professionals pursuing our mission in support of the university’s overarching purpose. We take our work seriously because we care – but we don’t take ourselves too seriously! The University Relations culture is lively and dynamic; we value collaboration; and our staff is resourceful, enthusiastic, and hard-working.
The division is a fun, friendly, and open place, and our colleagues are supportive of and positive about each other’s goals and aspirations. We often jump in to help where needed, rolling up our sleeves to get the job done. We dare to approach challenges as opportunities. We seek creative ways to overcome obstacles, at times with limited resources, while keeping our eye on the objective: helping students achieve their goals, providing crucial public service, and advancing life-changing research and discovery.
We hope you are inspired by what we do and are excited to contribute to our mission. We are looking for candidates who do great work, and we hope they come from a number of different backgrounds and experiences. We aspire to build an increasingly diverse, equitable, and inclusive workplace. We encourage you to apply even if you do not believe you meet every qualification for the position but possess transferable skills and experiences. The Gift Administration Office is the official office for acceptance, recording, and receipting of private gifts donated to UCSC (via the Regents) and to the UC Santa Cruz Foundation (UCSC Foundation or “Foundation”). The Gift Administration office also manages pledge and membership administration on behalf of UCSC, its affiliated Friends groups, and the UC Santa Cruz Alumni Association.
The Gift Administration Office within University Relations fulfills critical roles in support of campus fundraising efforts:
Maintaining and ensuring the data integrity of all UCSC campus donor records in the campus Development Database.
Enabling the campus to meet official private gift record keeping and reporting obligations as required by the Office of the President and the Internal Revenue Service (IRS).
Assuring UCSC compliance to IRS regulations, statutes and rulings; Office of the President and campus guidelines and policy; CASE best practices; and federal, state, and other regulatory agencies’ requirements, laws, and promulgations for gift acceptance and administration.
Approving the designation of donations to specific funds in accordance with donor wishes, fund terms and conditions, and gift policy.
Analyzing and interpreting policy governing gift solicitation, processing and administration at all levels to resolve policy and procedural issues.
Under the supervision of the Gift Administration Manager, the Gift Data Specialist is responsible for the review, verification, documentation and data entry of various types of gift, pledge, and other transactions. The Gift Data Specialist is responsible for understanding and operating the Development Database, a highly complex relational database used to track, modify and verify donor and donor-related information. This database is relied on by the entire campus development community as an integral part of the fundraising, constituent engagement, and associated data reporting effort. Due to high levels of interaction and task collaboration with co-workers, the need to meet firm deadlines in a complex work environment, and the potentially sensitive nature of donor relations, this position requires excellent teamwork and interpersonal skills.
APPOINTMENT INFORMATION
Salary Information: Starting Salary: $24.41/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:
Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: Scotts Valley
Union Representation: CX Union
Job Code Classification: 004723 (BLANK AST 2)
Travel: Never or Rarely
JOB DUTIES
30% – Gift Administration Support
Sort, distribute, and process mail.
Assemble receipts, summaries and acknowledgement back-up.
Perform record purges as requested by their supervisor.
File batches.
Participate in team meetings to address data integrity, database enhancement projects, and gift administration issues.
Work in conjunction with other gift administration staff to maintain all digital and paper records in accordance with retention guidelines.
As requested, perform and maintain inventory of supplies and order supplies; prepare order forms as necessary. Requires some lifting and shifting of boxes and files to other locations.
Support other Data Management duties as appropriate including support of Bio Data, Event Management, and other Gift Administration duties.
25% – Gift Documentation Review and Data Integrity
Review documentation on accompanying incoming Regents and Foundation gifts and pledges to confirm accuracy of existing data on the campus Development Database.
Identify documentation problems (e.g., missing information, unclear designations, uncertain charitable intent) and contact appropriate donors, campus departments, or staff to resolve problems.
Determine correct ID number for donor by researching existing Development Database criteria (e.g., past giving record, address, family relationship, etc.).
Identify duplicate individual and corporate donor records and correct problems in cooperation with the Gift Administration Manager.
Note incomplete or inaccurate data on existing donors in the Development Database and correct problems in cooperation with the Gift Administration Manager.
Maintain familiarity with policy, processes and procedures for all types of gift transactions, including but not limited to pledges, cash, matching gifts, gifts-in-kind, gifts for faculty research, and quid pro quo transactions.
45% – Gift/Pledge and Biographical Data Coding & Entry
Perform detailed coding of gift/pledge transactions by determining correct codes used to identify donor designation.
Add donor records as needed by assigning a donor category to identify the donor’s relationship to the University (e.g., alumni, parent, individual, etc.), and entering all pertinent biographical information.
Record Regent and Foundation gift data in the Development Database.
Complete daily positing of gift transaction batches.
Create new pledges at donor’s request and determine corresponding payment schedule.
Perform adjustments to designations, amounts or installment plans by entering correct information within the donor database.
Maintain security of funds and make frequent deposits.
REQUIRED QUALIFICATIONS
Related administrative, clerical, and data entry experience.
Demonstrated experience reconciling and balancing financial records.
Demonstrated ability to perform accurate mathematical calculations.
Demonstrated ability to pay close attention to detail with a high degree of accuracy and the ability to proofread work carefully.
Experience or knowledge of relational databases and the ability to learn and use the campus Development database with proficiency.
Organizational skills sufficient to prioritize work and function independently under pressure of competing deadlines and frequent interruptions.
Ability to learn, comprehend, interpret and relay gift processing information with clarity and accuracy.
Demonstrated ability to exercise good judgment and discretion in handling confidential situations or materials.
Ability to use good judgment to independently solve problems.
Ability to assimilate from oral or written sources, a broad knowledge of policies and procedures and apply them with consistency to individual circumstances.
Excellent interpersonal skills and oral communication skills sufficient to interact effectively and tactfully with diverse groups of people and situations, and to explain complex policies and procedures.
Ability to work in team situations effectively, with flexibility and sensitivity to others.
Ability to handle heavy workload with frequent interruptions and changing priorities.
Typing, word processing, and written communication skills including a good working knowledge of spelling, grammar, and punctuation sufficient to prepare correspondence, memos, and forms with speed and accuracy.
Ability to perform data entry on a computer terminal for extended periods of time with accuracy and speed.
Demonstrated ability to file, maintain, and organize records.
Demonstrated ability to learn and gain good working knowledge of word processing and spreadsheet applications.
Must be customer service-oriented.
PREFERRED QUALIFICATIONS
Knowledge and experience with various computer programs including Google Suite, Perceptive Content or similar document management system, JIRA or similar ticketing/request and workflow system.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
Will be required to complete Title IX (Sexual Harassment) training every two years.
Must be able to travel on behalf of University business.
Occasional nights and weekends are required.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to ‘My Activities’. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=32869&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.jeid-2e1eae4c1b6bd84581b1ba9d57460be5
This post is listed Under  California jobs
Disclaimer : Localpublic.in works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company
