Administrative Specialist Job Vacancy in Weill Cornell Medicine New York, NY – Latest Jobs in New York, NY
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Company Name : Weill Cornell Medicine
Location : New York, NY
Position : Administrative Specialist
Job Description : Title: Administrative Specialist
Location: Upper East Side
Org Unit: East Side 425 E 61st
Work Days:
Exemption Status: Non-exempt
Position Summary
Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department
Job Responsibilities
Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
Initiates and prepares written correspondence as needed and based on functional needs.
Responsible for procurement activities related to goods, services, and/or equipment as needed.
Responsible for disbursement/reimbursement activities as needed.
Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
Maintains electronic and hard copy files and databases. Maintains integrity of information.
Answers phones, responds to inquiries and triages calls to appropriate personnel.
Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
Records and distributes meeting minutes.
Routinely analyzes and evaluates workflows to ensure maximum efficiency.
Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
Receives, sorts and distributes mail; accepts and signs for package deliveries.
Performs other duties as assigned or required.
Education
High School Diploma in related field
Experience
Bachelor’s degree is preferred.
Approximately 2 years of related experience providing secretarial support to senior leadership
Knowledge, Skills and Abilities
Excellent computer skills including good working knowledge of MS office. Ability to learn new computer software and applications.
Ability to communicate instructions and observations effectively verbally and in writing.
Licenses and Certifications
Working Conditions/Physical Demands
Standard office work
Weill Cornell Medicine is a comprehensive academic medical center that’s committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side’s scientific corridor, Weill Cornell Medicine’s powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients – the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
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