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Company Name : New York State Department of Financial Services
Location : New York, NY 10004
Position : Executive Assistant (Box EA-00126)
Job Description : The Department of Financial Services (DFS) is seeking applicants to fill a position of Executive Assistant. The Executive Assistant will function with a great degree of independence in providing a variety of high-level professional administrative duties for the Executive Deputy Superintendent of Insurance, which requires knowledge of the agency’s operations and familiarity with State government. An ability to function in a fast-paced and results driven environment is critical. Discretion, tact, confidentiality, and diplomacy skills are essential. Other duties include, but are not limited to, the following:Handles executive level scheduling of meetings, calls and conferences and serves as gatekeeper and triages all requests made to the Executive Deputy Superintendent;Prepares and edits materials for executive meetings, briefings, testimony, conferences, and presentations, ensuring that materials are concise, accurate and relevant to the audience and requiring interaction with multiple stakeholders and organizational skills;Manages ongoing communications and serves as liaison with external stakeholders and Department staff, ensuring prompt responses and scheduling and preparation of relevant meetings and communications;Assists in the coordination of various activities, projects, and programs among the Insurance Division, with other groups and divisions within DFS, and with regulated institutions and other stakeholders, and provides periodic status reports on such activities;Types, reviews and edits correspondence and other materials and documents for the Executive Deputy Superintendent’s signature and elevates relevant correspondence when necessary;Researches issues and develops reports and recommendations;Schedules travel arrangements and prepares expense reports for the Executive Deputy Superintendent;Answers telephone, makes calls, and greets visitors and staff promptly and professionally, ensuring that schedules are kept, and stakeholders’ inquiries are promptly responded to;Coordinates and communicates with the staff of the National Association of Insurance Commissioner, including receiving and retrieving materials for various committees;Coordinates and communicates with the members of the State Insurance Advisory Board and sets up periodic meetings;Coordinates attendance at meetings and events by the Executive Deputy Superintendent and other Insurance Division staff;Creates and maintains electronic and paper filing systems; andPerforms other duties as assigned.Appointment method: This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority.To Apply: Interested qualified candidates must submit a resume and letter of interest no later than March 18, 2022 to the email address listed below. Please include the Box # (Box EA-00126) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.All candidates that apply may not be scheduled for an interviewAMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONSUnder the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.Job Type: Full-timePay: $59,038.00 – $73,259.00 per yearBenefits:Health insuranceSchedule:Monday to FridayWork Location: One location
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