Human Resources Project Coordinator Job Vacancy in OFFICE OF HAWAIIAN AFFAIRS (OHA) Honolulu, HI 96817 – Latest Jobs in Honolulu, HI 96817

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Company Name : OFFICE OF HAWAIIAN AFFAIRS (OHA)
Location : Honolulu, HI 96817
Position : Human Resources Project Coordinator

Job Description : NOTE: This position will be filled as an Emergency Hire.GENERAL PURPOSE OF POSITIONThe Human Resources (HR) Project Coordinator aids with and facilitates HR projects and processes for the agency. This role administers initiatives as assigned by the HR Director and in support of the work being conducted by the department’s HR Business Partners. The incumbent will work closely with the rest of the HR team to ensure timely completion and implementation of key HR projects.ESSENTIAL FUNCTIONS & RESPONSIBILITIES1. General Program Supporta. Performs customer service functions by answering employee requests and questions.b. Fields and catalogs incoming recruitment applications in support of the talent acquisition process.c. Assists the HR team with onboarding employees, especially during the reorganization transition.d. Processes and files hiring paperwork to ensure recordkeeping compliance.e. Provides general administrative support to the HR Director as needed / assigned.2. Special Projects Supporta. Serves as a primary point-of-contact for key HR projects including, but not limited to, the development of internal procedural documents like the Managers Manual and HR Manual.b. Supports the agency transition to HIP Time & Leave by completing the leave audit project, gathering and providing other personnel data as requested, and spearheading the process for uploading new job titles and position numbers to the system.c. Administratively supports the recruitment process tied to the reorganization by collecting and organizing resumes for analysis by the HR Director and the hiring lead, reviewing and supplying the hiring lead with HR-approved interview question sets, documenting interview results and drafting communications related to hiring decisions.d. Coordinates with the HR team to review and audit current records, assist in the designing of a new, digitally-focused recordkeeping process, and facilitate implementation for future use by the HR team.3. Fully supports in action, language, behavior, and performance the priorities, decisions, and directives of the Human Resources Director, Senior LegalCounsel and/or CEO.4. Regular attendance and availability (physically onsite, via remote telework or a combination of both) is required for this position.OTHER DUTIES / RESPONSIBILITIESPerforms other duties as assigned by the Human Resources Director.MINIMUM QUALIFICATIONS1. Education, Training and / or Experiencea. Graduation from an accredited four (4) year college or university with a bachelor’s degree in human resources management, personnel and industrial relations, business administration or a related field. Work experience may be substituted for college or university education on a year-for-year basis, provided the overall work experience has been of the type, quality, scope and responsibility as to conclusively demonstrate capability to perform the duties of the position.b. Three (3) years of professional work experience in an HR office setting that provided the candidate with a solid administrative foundation and basic project management skills. Such experience must demonstrate the ability to coordinate the recruitment process, respond to employee inquiries in a timely and professional manner, maintain confidentiality when handling sensitive records and information, and work independently as needed to ensure project success. NOTE: This work experience is in addition to any work experience that the candidate intends to use as a substitute for the degree requirement listed in paragraph a.2. Knowledge, Skills and Abilitiesa. Should be familiar with pertinent private and public sector labor and employment laws, rules, regulations, policies and standards.b. Needs to have strong interpersonal and people skills. Able to communicate diplomatically, both verbally and in writing, with all levels from line staff to leadership.c. Should be agile and flexible when it comes to assessing, prioritizing, and addressing workload demands.d. Needs to be detail-oriented and highly organized.e. Should have a proven track record of time management skills, with the ability to meet deadlines in a high-paced and stressful environment.PREFERRED QUALIFICATIONS1. Education, Training and / or Experiencea. Demonstrated involvement with supporting or administering the following HR functions: leave calculations, leave requests, and employee relations.b. PMP certification.2. Knowledge, Skills and Abilitiesa. Knowledge on how to analyze, organize and leverage HR data.b. Familiarity with PeopleSoft, Microsoft Office, and Microsoft Teams.c. Insight into OHA’s mission, its strategic goals, and its overall impact on theNative Hawaiian community.How To ApplyTo apply for this position, visit our company jobs website at www.oha.org/jobs. Download, complete and submit the fillable OHA application form along with a resume and cover letter via emailOr via mail to:OFFICE OF HAWAIIAN AFFAIRS560 N. Nimitz Highway, Suite 200Honolulu, Hawai‘i 96817Attention: Human ResourcesAn Equal Opportunity EmployerJob Types: Full-time, TemporaryBenefits:Flexible scheduleSchedule:8 hour shiftWork Location: One location

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