Office Manager Job Vacancy in Urban Tails Colorado Springs, CO 80920 – Latest Jobs in Colorado Springs, CO 80920
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Company Name : Urban Tails
Location : Colorado Springs, CO 80920
Position : Office Manager
Job Description : Urban Tails: At-Home Veterinary Care is looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, keeping inventory, and providing general administrative support to our employees. Previous experience as a veterinary front office manager or veterinary office administrator would be an advantage. A successful Office Manager should have experience with a variety of veterinary practice management software (in addition to email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.ResponsibilitiesServe as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers, and office leaseManage office General and Administrative budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)Liaise with facility management vendors, including cleaning, catering, and security servicesPlan in-house or off-site activities, like parties, celebrations, and conferencesSkillsProven experience as an veterinary Office manager, veterinary Front office manager, or Administrative assistant. Management experience in a veterinary practice is required.Knowledge of office administrator responsibilities, systems, and proceduresProficiency in MS Office applicationsHands-on experience with office machines (e.g. fax machines and printers)Familiarity with email and phone schedulingExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsHigh School degree; additional qualification as a veterinary Administrative assistant or Secretary. Veterinary technician certification will be a plusJob Types: Full-time, ContractPay: $25.00 – $50.00 per hourSchedule:8 hour shiftMonday to FridayEducation:Associate (Preferred)Experience:Management: 2 years (Required)Veterinary medical field: 2 years (Preferred)Work Location: One location
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