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Company Name : Hawaii State Department of Education
Location : Honolulu District, HI
Position : Secretary I, II, III, IV
Job Description : Amended 9-8-21: Immediate Vacancies
SECRETARY I
$3,167.00 per month (SR-12)
SECRETARY II
$3,425.00 per month (SR-14)
SECRETARY III
$3,708.00 per month (SR-16)
SECRETARY IV
$4,007.00 per month (SR-18)
Location:
Honolulu District, Oahu
The immediate vacancies for this recruitment are:
Office of Curriculum & Instructional Design (Temporary, Part Time)
Office of Student Support Services (Permanent, Full Time)
Office of Facilities and Operations (Permanent, Full Time)
Employment Opportunities in Temporary Positions
Some vacant positions may be temporary. Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
Level I
Serves as secretary to the manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.
Level II
Serves as secretary to the manager of a program and an organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other duties as required.
Level III
Serves as secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other duties as required.
Level IV
Serves as secretary to the manager of statewide programs and an organization of extensive complexity and size or scope; and performs other duties as required.
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently.
Note: Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
Minimum Qualification Requirements:
To qualify, you must meet all of the following requirements:
General Clerical Experience:
Six (6) months of work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly.
Specialized Clerical Experience for all Levels:
One (1) year for level I; and, for level II, two (2) years of progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Administrative Clerical Experience for Levels III and IV:
In addition to the two years of the Specialized Clerical Experience described above, applicants must also possess one (1) year for level III; and, for level IV, two (2) years of progressively responsible typing, stenographic and/or substantive clerical work, which duties demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment.
Allowable Substitutions:
Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience.
Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience.
Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis.
Education in an accredited university in a baccalaureate program may be substituted for the Administrative Clerical Experience, on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc.
Typing Requirement: Being able to type 40 net wpm is required for some positions.
All documents submitted to us become the property of the Department of Education.
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