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Company Name : State of Washington Dept. of Commerce
Location : Washington State
Position : Administrative Assistant 3 – Energy Division (2 positions) [03164]
Job Description : Description
Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader) , state employees must be fully vaccinated. Your vaccine status will be verified prior to an offer of employment. Please reach out to Human Resources Specialist Jimmie Wimberly at jimmie.wimberly@commerce.wa.gov if you need information on medical or religious accommodation.
The Energy Division is looking for two Administrative Assistant 3’s (AA3) to be part of the Buildings Unit, State Efficiency and Environmental Performance (SEEP) office, and Policy office within the Energy Division. Ideal candidates will have a combination of administrative efficiency and curiosity for what we do here. We like coming to work every day and we want someone who feels the same way.
This position provides high-level administrative support and services to Managing Directors, as well as program managers and unit staff. Are you collaborative, customer centric, friendly, and enjoy working on a wide range of projects? You could be the one we’re looking for.
These positions rely on knowledge of state government and administrative policies and procedures, office methods, research methods, and data collection to support the day-to-day functions of the Energy Division.
The Energy Division catalyzes the transition to a clean and just energy future. If you want to help shape Washington’s clean energy future, keep reading to see if this job is for you.
Duties
Coordinates the daily activities of the Managing Directors (MD) with other internal and external calendars, based on unit and division priorities.
Develops and maintains unit/division standards and procedures to ensure adherence to agency policies and division guidelines regarding budgeting, personnel actions, and contract administration.
Serves as a liaison between the MDs and other staff members, transmitting assignments, ensuring deadlines are met, and reviewing for appropriateness and consistency with agency policy.
Coordinates arrangements for meetings and conferences, such as facility planning; travel arrangements for program staff, contractors, and division administration on official state business; and payment of fees and preparation of materials.
Coordinates scheduling, logistics, agendas, and note-taking for unit and division meetings.
Exercises political judgment and works cooperatively with diverse staff and stakeholders while acting as a designated representative of the Energy Division and the agency at meetings and in office correspondence.
Facilitates information sharing and collaboration within these teamsand with other units and organizations.
Coordinate personnel actions for the division, including recruitment, selection, interview, appointments, promotions, and on-boarding of new employees.
Ensures position description forms, work schedules, telework agreements, and performance evaluations are kept current for division staff.
Exercises delegated signature authority for correspondence, purchasing, travel vouchers, invoices, and timesheets when needed.
Qualifications
Required Qualifications:
High school graduation or GED
AND
Three years of progressively responsible experience in one or more of the following (formal education will substitute year for year for experience):
Office/clerical administration
Secretarial
Bookkeeping
Accounting
General administrative work
Advanced skills in the use of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint).
Knowledge of government organization and administrative procedures.
Ability to comprehend and implement agency and division policies and procedures.
Ability to communicate effectively, both verbally and in writing.
Ability to determine, organize, and prioritize workload.
Ability to work both independently and collaboratively with others.
Ability to maintain a high level of confidentiality.
Professional, cordial interpersonal skills; maintain professional and respectful demeanor in stressful situations.
Supplemental Information
I want to work for Commerce! How do I apply?
To be considered for this position the following are needed:
A complete and detailed online application
A letter of interest (enter online);
At least three professional references (enter online).
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required.
This position is covered by a collective bargaining agreement.
For questions about this recruitment, please contact Lindsey Henderson at 360-725-2652 or Lindsey.Henderson@Commerce.wa.gov.
Who we are:
At Commerce, we’re a little different. But for you, it might just be the perfect fit. We’re a state agency but operate like a business with the understanding we need to know our customer’s needs to fulfill them. Our Olympia offices are open Monday through Friday (flexible schedules are available).
Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives. There are approximately 400 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.
If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!
What we do:
We are the lead state agency charged with strengthening communities. We administer a diverse portfolio of programs and services, and we support several state boards and commissions.
Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor’s priorities and achieve shared goals and objectives for the citizens of Washington.
Work From Anywhere…
This position may be located remote within Washington state; however, there is an expectation of commute to the Olympia office to attend regularly scheduled meetings, yet to be determined. If selected, you will need to travel to pick up equipment and receive instruction while observing social distancing. Due to the COVID-19 pandemic, telework (mobile-work) is expected. When approved to return, the incumbent will work with their supervisor to identify an appropriate work schedule and balance, including telework and reporting to the Olympia, Washington duty station for work activities, if needed.
Where we work:
Commerce’s main office is located in Olympia; however we also have locations in downtown Seattle and Spokane.
Olympia
As the state’s capitol, Olympia is located off Interstate 5 at the south end of the Puget Sound roughly half-way between Seattle and Portland, and less than a two hour drive to the coast, temperate rainforest, mountains, urban city, or farmlands. With year-round art festivals, parades, theater shows, concerts, and community events, Olympia and its surrounding cities have something for everyone. For parents, it boasts some of the best schools in the nation and the renowned HandsOn Children’s Museum. Home to two universities (The Evergreen State College and Saint Martin’s University), Olympia residents also have the opportunity to pursue a degree while working!
Spokane
Spokane is located in the heart of the Inland Northwest and is the second most populous city in Washington. The Spokane River runs through the city and beautiful Riverfront Park in downtown Spokane. An array of enjoyable outdoor activities are right out our back door; including ski resorts, white-water rafting, camping areas, hiking trails, lakes, and the Centennial trail. Amazed by the arts? Show some love to your artistic side with a trip to the Spokane Region. Broadway performances, intriguing art galleries, world-class museums and powerful stage performances are waiting to be discovered.
Seattle
Being surrounded by greenery year round has earned the Seattle the nickname of the Emerald City. Seattle is an exciting urban city surrounded by unmatched natural beauty with a wide variety of outdoor attractions within the city such as Discovery Park and Olympic Sculpture Park. Feel like getting away from the city? Seattle is centrally located surrounded by the Puget Sound and miles of hiking trails within driving distance. Seattle is home to a variety of attractions to include the Seattle Art Museum, Pike Place Market, and historic Pioneer Square. Art and Culture more your style? Seattle is home to more than 100 theater companies, the Seattle Symphony, as well as museums and galleries. Sports enthusiast? Seattle is home to professional football, soccer and baseball teams as well as a variety of collegiate sports to choose from.
Additional Information:
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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