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Company Name : Northern Virginia Community College
Location : Manassas, VA 20109
Position : Administrative Assistant
Job Description : Role Title Admin and Office Spec II
Role Code 19012-FP
FLSA Non-Exempt
Pay Band 02
Working Title Administrative Assistant
Position Number 28000562
Agency Northern VA Community College
Division NV280-Provost Manassas
Work Location Manassas – 683
Hiring Range $40,000 – $50,000
Emergency/Essential Personnel No
EEO Category F-Office & Clerical
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
M-F 8:30 am – 5 pm
Sensitive Position No
Job Description
Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.
With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.
NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
General Description: Provide administrative support to the Math, Science, Technology and Business (MSTB) division including the Dean and Associate Deans. The Administrative Assistant helps to manage day to day operation of the division office. This position interacts with other offices, full time and adjunct faculty, and students to answer queries concerning division and college policies.
Duties and Tasks: Office Administration: Provides sole coverage of the division office during the absence of other administrative staff: answers queries concerning course offerings and schedules for students; coordinates correspondence between faculty and students; collects syllabi, attendance sheets and other requirement items from faculty. • Adjunct Faculty Personnel Files: Assembles all documentation required for employment of new adjunct faculty; coordinates with HR for the credentialing of prospective adjuncts; obtains official transcripts, completes necessary forms, and submits all paperwork for Division Dean and Provost signature. Scans all paperwork into ImageNow. Reviews files of returning faculty for completeness; coordinates the adjunct contracts, evaluations, and promotion paperwork. Revises adjunct mailboxes each semester. • Textbook Requirements for Faculty and Campus Bookstore: Coordinates and submits student textbook information to campus bookstore and orders desk and examination copies for instructor use each semester. Contact with publishing company representatives, Associate Deans and/or their designees and campus bookstore manager is required. • eVA Ordering: Orders office supplies and other items as needed through the eVA (Electronic Virginia) system. Keeps track of all orders and obtains paid receipts from vendors. Assist with program inventory management (eVA) as needed. • Manage all faculty print requests. Enter and monitor faculty workloads and other forms and paperwork as required.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA’s/Required Qualifications
Required KSAs:
Excellent written and verbal communication skills.
Excellent organizational skills.
Ability to prioritize simultaneous duties.
Computer competent in Microsoft Office and databases and have excellent keyboarding and production skills.
Good public relations/customer service skills.
Ability to lift at least 25 pounds (mail, textbooks, etc.).
Possess the ability to multi-task and work with minimum supervision.
Excellent customer service skills.
Minimum Qualifications:
High School Diploma/GED or equivalent applicable experience and/or training.
Prior experience working in an office environment using Microsoft Office suite.
Preferred Qualifications
Associate’s Degree or an equivalent combination of education, training, and/or experience.
Experience working in a community college setting.
Operation of a State Vehicle No
Supervises Employees No
Required Travel
n/a
Posting Detail Information
Posting Number CLS_1160P
Recruitment Type Public
Position End Date (if temporary)
Job Open Date 03/16/2022
Job Close Date 03/30/2022
Open Until Filled No
Agency Website nvcc.edu
Contact Name
Phone Number
Special Instructions to Applicants
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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