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Company Name : Rutgers University
Location : Camden, NJ 08102
Position : Administrative Assistant
Job Description : Position Details
Position Information
Recruitment/Posting Title Administrative Assistant
Job Category Staff & Executive – Administrative & Support
Department Graduate School – Cmd
Overview
Rutgers University–Camden is a diverse, research-intensive campus of approximately 7,400 undergraduate and graduate students and 1,100 faculty and staff members located in Camden, N.J., directly across the Delaware River from Philadelphia. The campus thrives with a supportive culture that helps students achieve their goals and fosters collaboration among employees. The university is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for its Community Engagement classification. Washington Monthly magazine consistently ranks Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university.
The Faculty of Arts and Sciences are the largest academic unit at Rutgers–Camden, delivering a wide array of degree programs at the baccalaureate, master’s, and doctoral levels in the humanities, natural sciences, social sciences, and fine arts. The Faculty of Arts and Sciences includes three schools: the College of Arts and Sciences, University College, and the Graduate School.
Posting Summary
The Administrative Assistant to the Graduate School of Arts & Sciences will report to the Associate Dean for FASC Graduate School and Research and will provide direct support to the Associate Dean as well as general support for the Graduate School.
While this list is not all inclusive, the incumbent in the role could expect to regularly perform the following duties:Schedule one-off, monthly and annual meetings, and record minutes where requiredMaintain calendars for the Graduate School leadershipAnswer Graduate School phone and email inquiries, delegating responses to others as requiredAct as main reception and first point of contact for the Graduate School’s Visiting CenterCoordinate communications through the Graduate School as requiredAssist with website updatesAct as the administrator for various software programsOversee compliance for travel and expense reimbursement and procurement proceduresSupervise student employees and payrollOrganize and maintain Graduate School recordsAct as building manager for the Graduate School’s physical locationProvide support for critical Graduate School events such as orientation, hooding ceremonies, Research Week, recruiting events, and Commencement.
This position will be expected to exercise discretion and confidentiality, and will also provide excellent customer service to all Graduate School constituents.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 03
Position Salary Starting salary will be commensurate with experience and within departmental budgets.
Annual Minimum Salary 44831.000
Annual Mid Range Salary 55743.000
Annual Maximum Salary 66655.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Rutgers University requires all new employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the employee a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment provide proof they have received a booster upon eligibility and upload proof of same. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccine approved or authorized for emergency use in the United States or a vaccine that has been listed for emergency use by the World Health Organization. Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff – 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree or an equivalent combination of education and relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Excellent communication skills and customer service/higher education experience. Strong computer literacy, organization skills and multi-tasking capabilities.
Equipment Utilized
Standard office equipment (phone system, copier, personal computer, etc). Assistant must be proficient with Microsoft Office and will be required to become proficient in a number of university specific software applications to be used regularly.
Physical Demands and Work Environment
Administrative Assistant may be required to sit for extended periods. This position will also require frequent walking throughout the Graduate School building, and around the campus.
Some Graduate school events will occur on weekends or evenings.
Special Conditions
Posting Details
Posting Number 22ST0823
Posting Open Date 03/17/2022
Special Instructions to Applicants
Regional Campus Rutgers University-Camden
Home Location Campus Rutgers University-Camden
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Infection Control and Safety
This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.
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