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Company Name : W. M. Keck Observatory
Location : Kamuela, HI 96743
Position : Administrative Assistant
Job Description : W. M. Keck Observatory in Waimea, HI is looking to hire a full-time Administrative Assistant to facilitate the operations of our organization by providing support to individuals, groups and projects. Do you thrive on efficiency? Would you like to join a team that will invest in you and your potential? If so, please read on!
This office administration position earns a competitive wage. We provide excellent benefits, including 4 weeks of annual paid vacation, 100%-paid employee health insurance, a 403(b) plan, and a tuition assistance program for dependent children (K – 12th grade). If this sounds like the right office administration opportunity for you, apply today!
ABOUT W. M. KECK OBSERVATORY
From Hawaiʻi’s Maunakea, astronomers from around the world have the privilege of observing the universe from a place that holds extreme importance to the indigenous Native Hawaiian people. Our twin telescopes are among the worldʻs most powerful tools for unraveling the mysteries of the universe. We focus on service and stewardship to carry out our mission and do good for our community.
Each employee is a part of our mission. We provide meaningful jobs to pursue careers in a special place with a tight-knit community held together by a beautiful host culture. We are passionate about what we do. We’re looking for more individuals to join us!
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
As an Administrative Assistant, you are the grease that keeps the wheels of our organization turning. As you provide administrative support to a variety of people and projects, your days are interesting and lively. Highly efficient, you prepare reports, coordinate travel arrangements, answer phone calls, respond to emails, schedule appointments, and organize the calendars for our key managers. In addition, you plan meetings, take detailed minutes, and provide the needed follow-up. Your technical abilities are also put to good use as you provide support for videoconferencing, communication apps, and other productivity tools.
At times, there are deadlines to meet, but you are adept at prioritizing in such a way that overlapping projects are each completed on time. Results-focused, you accomplish these and other tasks with the warm professionalism that is your trademark. A people person at heart, you enjoy fostering a collaborative atmosphere between our employees and happily provide backup for staffing at the office and observatory. You love seeing our prestigious organization run well and take pride in knowing you play such an important role!
QUALIFICATIONS
5+ years of experience as an office assistant or an administrative assistant
Proficiency in Microsoft Office 365 Suite and cloud-based office applications such as One Drive
An associate degree in office administration or a similar field would be a plus. The ability to use video conferencing technology and other productivity tools such as Slack, Zoom, MS Teams, SharePoint, and News Posts is preferred. A willingness to gain certification in professional administrative societies would also be highly favored.
Do you possess excellent communication skills? Are you a problem solver with the ability to negotiate? Do you love to learn? Would you consider yourself highly organized? If yes, you might just be perfect for this office administration position!
WORK SCHEDULE
This position works a full-time Monday – Friday schedule.
ARE YOU READY TO JOIN OUR TEAM?
If you feel that you would be right for this office administration job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
Location: 96743
This post is listed Under Hawaii jobs
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