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Company Name : Well Established Construction Firm
Location : Fairfax, VA
Position : Administrative Assistant
Job Description : Administrative AssistantFull-timeSterling, VA$45-50k + BenefitsAbout the Company: We are a local and well-established construction company and have been in business since 1872, working on both commercial and residential projects. We tackle diverse projects in multiple industries including: Commercial Healthcare, Athletic, Churches, Retail, Education, and Residential.Why You Want To Work Here: This is a great opportunity for someone who is looking to expand their career in the construction industry. This is an in-office position with the opportunity to travel to sites occasionally. The ideal candidate would enjoy being the right-hand person to the company owner and doesn’t mind getting their hands dirty when needed. We offer full in-house training and will have you feeling confident in your abilities in just a few short months!Additional Benefits Include: Heath InsuranceCompany matching 401KCompany paid life insuranceFull in-house trainingCompany paid long term disabilityPaid time offRoom for growth and advancementFast-paced niche marketEncouraging management TeamResponsibilities of Administrative Assistant: Working with the installation manager to set schedules for the installations team.Conduct follow-up with phone calls to general contracts as a check ahead to ensure that they are ready before project beginsCoordinate getting the information from the project manager to the installer (including project plans and details for the installation project.)Check daily with the installation team to determine their progress and if we are on or off schedule.Track the time on site for projects and sending the invoice to the project manager.Set up training to comply with OSHA, First Aid, and CPR. (This includes setting up training for in-house employees for compliance with Forklift and OSHA training.)Assist with bill collection and coordinationWork with the project management team to prepare AIA billing for project workSend reminders for past-due AIA and invoicesMeet with the VP biweekly to discuss account balances and trouble accounts with past due invoices.Assist with the training, including tracking training for new and existing employeesWork with the company trainer to help track the progress of new traineesSetting up quarterly branch team activities to help encourage and maintain employee engagement.Managing all office supplies ordering through Amazon and other vendorsRequirements for Administrative Assistant: Proficient in Microsoft programs (Word, Outlook, and Project Professional 2010)Valid driver’s license with clean driving recordVery detail-oriented, organized, and reliableExcellent verbal and written communicationProfessional attitudeSelf-starter and decision makerInterested in a career in the construction industryJob Type: Full-timePay: $45,000.00 – $50,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible scheduleFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceReferral programRelocation assistanceRetirement planVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayWork Location: One location
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