Administrative Clerk III Job Vacancy in Citrus Community College Glendora, CA 91741 – Latest Jobs in Glendora, CA 91741
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Company Name : Citrus Community College
Location : Glendora, CA 91741
Position : Administrative Clerk III
Job Description : Posting Number: 0601008
Position Title: Administrative Clerk III (447519-2022047-032022-01)
Posting Date: 03-16-2022
Closing Date: 04-18-2022
Department/Division: VPA (Administration)
Funding: District Funded
Job Category: Classified
Assignment: Part-Time
Percentage Employee: 49%
Months per Year: 11.5 months per year
Work Days per Week: 5 – Monday through Friday
Work Schedule per Day: Monday-Thursday: 8:00 a.m.-12:00 p.m. Friday: 8:00 a.m.-11:30 a.m.
Work Shift for this Position (select all that apply): Days
FLSA: Nonexempt
Placement/Range: 26-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1)
Pay Rate: $1,709.08/mth ($20.12/hr) Salary listed includes a temporary 2% increase that expires on 12/31/23.
Benefits: This position is eligible for prorated sick and vacation time based on the 49% assignment.
Optional Applicant Documents
Resume
Cover Letter
Other Document (s)
Transcripts
Licenses and Certificates
Position Summary:
Performs a variety of complex and responsible clerical, recordkeeping, profiling, and reporting or other support. Assignments are usually in a senior role at the large department level, or equivalent size of specialized department, or educational program.
Essential Duties and Responsibilities:
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
Composes and types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepares handbooks, schedules, brochures, and other program materials.
Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements. Monitors budgets and contractual provisions.
Performs analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre-screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.
Compiles statistical data, accounts for and posts financial transactions or other data and maintains various department information onto establish data entry formats. Searches out information in departmental records and files.
Maintains financial records for a small fund or program with activities that include deposits, processing of expenditures, and documentation of inventory, preparation of accounts receivable and donation requests, and preparation of periodic financial reports.
May schedule, coordinate, and administer tests. Scores tests with a pre-established key, maintains records of test scores, enters scores on student records and posts them or otherwise conveys information to students.
Coordinates the workflow for a high volume customer-service oriented office. Serves as a resource for other administrative clerks, filling in to balance workload, solving difficult transactions, and researching files and records to resolve discrepancies.
Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment.
Provides special assistance to students, including those with special needs. May introduce students to other services and college support.
Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.
Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to assure completeness and accuracy.
Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates information into system according to standard formats. Extracts data from existing databases and converts to other formats.
Participates and may coordinate basic registration activities such as those used for community education, child development, or emeritus courses.
Maintains confidentiality of information processed or received during the course of performing assigned duties.
Assists and otherwise coordinates programs, workshops, meetings between program staff, administrators or the general public.
May receive, sort and distribute incoming mail.
May participate in selecting, training and assigning work to regular staff and part time student and temporary workers.
Performs other duties as assigned that support the overall objective of the position.
Knowledge, Skills and Abilities:
Requires an in-depth working knowledge of the practices and techniques used in the assigned organization unit.
Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
Requires a working knowledge of the procedures used in accounting, budget, purchasing, and payroll transaction processing, and statistical record keeping.
Requires a working knowledge of personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and specialized database software used in education.
Requires business mathematics skills to compute sums and statistics.
Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare original correspondence.
Requires sufficient human relations skills to orient and train team members, convey technical information to others, and use patience in dealing with a diverse population.
Requires the ability to perform the duties of the position efficiently and effectively, under general supervision.
Must be able to learn, understand and apply District and state agency rules, regulations and policies. Requires the ability to prepare financial summaries.
Requires the ability to prepare presentation quality charts, written materials, and spreadsheets.
Requires the ability to operate standard office machines and equipment, including typewriters, switchboards, copiers, calculators, word processors, printers etc.
Must be able to maintain records and prepare reports.
Requires the ability to communicate with peers and other District staff or public in a manner reflecting positively on the department and college.
Minimum Qualifications:
See Education and Experience below.
Preferred Qualifications:
Experience working in a community college or university environment.
Knowledge of Banner or similar ERP system, Adobe Sign, or other educational organizational systems.
Education and Experience:
A high school diploma, or the equivalent, and three years of clerical experience.
Physical Abilities:
Must be able to function indoors engaged in work of primarily a sedentary nature.
Requires the ability to use near vision to write and to read printed materials and computer screens.
Requires the ability to use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment.
Requires ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials.
Requires manual and finger dexterity to type/keyboard and/or operate mouse and/or otherwise operate a microcomputer and other equipment.
CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants:
Applications are considered legal documents, and as such, all areas of the application must be completed, or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use “NA” (not applicable), do not use terms such as “see resume” or “see attached”. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the “Finished Attaching Documents” button and confirming. It is advisable to attach “Optional” documents first, and then “Required” documents once you are ready to click on the “Finished Attaching Documents” button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on “Finished Attaching Documents” and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on “Finish Attaching Documents Later”. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected “Finished Attaching Documents” and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note, should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed, or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
Starting salary for a new classified hire at Citrus College is fixed at Step 1.
About Transcripts: About Transcripts
-Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
-Official transcripts will be required at the time of the job offer.
-Transcripts must be from the awarding institution and must show that the degree has been awarded (or conferred) and the year.
-Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
-All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
-Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure:
-A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview.
-Each candidate may be asked to make a presentation on a topic of the selection committee’s choice. The candidate will be informed of the topic when an interview appointment is scheduled.
-Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
-Travel costs must be borne by the applicant.
-Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
-If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
Quicklink for Posting employment.citruscollege.edu/applicants/Central?quickFind=52210
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