Assistant Director for Education Abroad Job Vacancy in University of Texas at Austin Austin, TX 78712 – Latest Jobs in Austin, TX 78712

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Full Details :
Company Name : University of Texas at Austin
Location : Austin, TX 78712
Position : Assistant Director for Education Abroad

Job Description : Job Posting Title:
Assistant Director for Education Abroad

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Hiring Department:
Texas Global

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Position Open To:
All Applicants

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Weekly Scheduled Hours:
40

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FLSA Status:
Exempt

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Earliest Start Date:
Immediately

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Position Duration:
Expected to Continue

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Location:
UT MAIN CAMPUS

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Job Description:
The Assistant Director position, located in the Education Abroad (EA) unit of Texas Global, is dedicated to supporting internationalization for designated academic area(s) and will be responsible for oversight and training on a specific element of unit operations, including faculty-led and customized programs. The Assistant Director leads a team of professional staff and reports to the Director of Education Abroad. Individual will meet regularly with colleagues, faculty and senior leadership in the assigned college, school or units (CSU).

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Job Details:
General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 51,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.

Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin’s libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Responsibilities

Oversee faculty-led and customized programs on behalf of Education Abroad. Conduct annual faculty-led proposal process. Act as primary liaison to Texas Global Financial Services, Student Accounts Receivable, Office of Financial Aid and Scholarships and the Office of the Registrar as relates to faculty-led programs. Lead cross campus faculty-led programs working group. Responsible for facilitating associated contractual processes in conjunction with Texas Global Contracts manager. Ensures that recruitment, advising and admissions practices for Education Abroad faculty-led programs are aligned across academic area teams.

Provide leadership to advance the unit goal of aligning programming and administration with academic areas. Responsible for a specific academic area and the associated team. Build and maintain professional relationships with key CSU leadership, faculty, academic advisors and administrators; serve as a resource to develop new and maximize existing programs based on the needs of the CSU. Guide and assist direct reports in these mutual efforts. Develop a strong understanding of the CSU goals related to internationalization, identify opportunities for academic collaborations and conduct activities in support of mutual goals. Work directly with CSU to integrate education abroad into academic degree plans. Lead the development and expansion of curriculum integration. Identify and develop new international programs based on the needs of students and/or academic partners on campus.

Responsible for managing a limited portfolio of education abroad programs and a limited student caseload. Case load may include: reciprocal exchange, affiliated, faculty-led and/or internship/experiential programs. Duties include but are not limited to: program development, student advising, promotion and outreach; faculty and staff support; assessment; participant screening and selection; pre-departure preparation; coordination with overseas partners; budgeting, financial aid and associated administrative tasks. Manage and evaluate existing education abroad programs in countries as assigned. Lead the team in advising and recruiting for all program types.

Establish and maintain a marketing and outreach plan for assigned academic, geographical region and/or specialized area in conjunction with team. Collaborate with CSU leadership, EA leadership and Texas Global Communications to determine effective and efficient means of communication. Lead marketing and outreach strategy and supervise development of outreach materials. Assess impact of marketing and outreach activities to ensure continual refinements and improvement.

Recruit, advise, select, and prepare students for international opportunities. Create advising tools to increase the transparency of program options. Design and manage information sessions, pre-departure orientations and returnee sessions, and promotional events individually or as part of a team. Liaise with Global Risk and Safety as necessary and appropriate for health and safety preparation of students and emergency management.

Serve as part of the Education Abroad leadership team. Share responsibility with other Education Abroad assistant directors for professional development of staff and strategic planning for the unit. Work collaboratively with Texas Global staff regarding cross-collaboration on program design and student programming. Collaborate with Education Abroad teams in Business, Engineering, Law and individual departments as necessary.

Coordinate administrative processes with EA academic records administrator, TXG business analyst, TXG IT, and TXG scholarship coordinator. Review contractual agreements for exchange, faculty-led and customized programs coordinated by the Education Abroad. Analyze and report on data trends and student performance for a cluster of academic units. Identify and propose improvements to current procedures and operations.

Support other administration functions in the unit as needed and/or directed.

Required Qualifications

Demonstrate in application materials and interviews the following competencies, typically acquired through a bachelor’s degree and seven years of relevant experience or a master’s degree and five years of relevant experience: effective problem-solving skills and sound decision-making; results-oriented; strong organizational abilities; the ability to manage multiple priorities and effectively prioritize; a customer focus which includes students, faculty, staff and external partners; composure in stressful situations; and strong interpersonal and communication skills. Experience developing and administering faculty-led and customized programs. Experience initiating, developing, and managing programs or projects, including assessment of program effectiveness in meeting intended objectives. Experience developing and managing budgets, negotiating contracts, and/or managing complex projects or functional areas. Supervision of staff in a professional setting. Ensure professional demeanor in all activities and interactions. Significant experience living, studying, or working abroad. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Proficiency in a foreign language. Academic degree in international education or a relevant discipline. Demonstrated creative and relevant marketing knowledge. Experience developing or administering international programs. Experience working with diverse groups and with college students or similar populations. Experience working with university faculty. Knowledge of student health, safety and security issues in education abroad programs.

Salary Range

$71,000 non-negotiable

Working Conditions

Work in a shared office environment

Work around standard office conditions

This position is based in Austin, Texas

This position is eligible for a flexible working arrangement, upon management approval

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

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