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Company Name : Halo Collective
Location : Century City, CA
Position : Executive Assistant
Job Description : Job Title: Executive Assistant to CEO and PresidentJob Summary: The Executive Assistant to CEO and President is responsible for providing comprehensive support to the President, Board of Directors, and Executive Team and managing the organization’s Executive operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Duties and Responsibilities: Work closely with the CEO, President and Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.Provide sophisticated calendar management for CEO, President and Executive Team.Act as a liaison and provide support to the Board of Directors.Complete a broad variety of administrative tasks that facilitate the CEO, President, and Executive Teams’ ability to effectively lead the organization.Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, President and Executive Team.Assist with formatting as needed financial statements, reports, memos, invoices letters, and other documents.Filing and retrieving corporate records, documents, and reports.Researching and conducting data to prepare documents for review and presentation by board of directors, committees, and executives.Helping prepare for meetings.Accurately record minutes from board meetings, correspondence, resolutions as well as other assigned corporate secretarial duties.Using various software, including word processing, spreadsheets, databases, and presentation software.Reading and analyzing incoming memos, submissions, and distributing them as needed.Making travel arrangements for executives.Managing a records database.Setup meetings using web-based meeting platforms.Opening and distributing emails, and other correspondence.Provide general administrative support to the CEO, President, and Executive Team.DisclaimerThe information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, not to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.Job Type: Full-timePay: $80,000.00 – $100,000.00 per yearBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceSchedule:Monday to FridaySupplemental Pay:Bonus payEducation:Associate (Preferred)Experience:Administrative: 5 years (Preferred)Work Location: One location
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