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Company Name : American Southern Homes
Location : Reston, VA 20190
Position : Accounts Payable Specialist
Job Description : The Accounts Payable Specialist is responsible for all aspects of the accounts payable function including vendor maintenance, invoice and PO processing, generating payments to vendors, as well as researching/resolving invoice and PO discrepancies. In addition, this position is responsible for all communications and reporting (1099) with third party vendors as well as internal employees as it relates to Accounts Payable.Primary Responsibilities: Process all vendors/Subcontractors Purchase orders and invoices on a weekly basis. Invoices are to be processed in compliance with the company’s payment policy.Generate the cash requirements report on each week and submit for review.Scan all PO’s and invoices to Dropbox.Process checks and prepare for mailing with postage and put in the mail.On a weekly basis, file all back-up PO’s/invoices with checks so there is no backlog of filing.Assists in managing all Certificate of Insurance for subcontractors, all Business Licenses for subcontractors and on managing all subcontractor and supplier agreements.Responds and provides accurate information for all W/C and GL audits, as well as any external audit requests.Maintains all W-9’s and works with purchasing department to maintain vendor files to ensure proper reporting at year end.Prepares and issues all required 1099’s by January 31, of the new year.Manage all utilities statements/invoices to ensure proper coding and billing.Work with purchasing department in resolving vendor disputes/discrepancies.Provide excellent customer service to all vendors and internal employees.Other duties as assigned.Required Skills: Thorough understanding of accounts payable functions.Basic data entry skills.Excellent verbal and written communication skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines and multi-task.Proficient with Microsoft Office Suite.Must be reliable and extremely trustworthy.Must be able to learn other accounting software systems.Ability to maintain confidential and meticulous records.Education & Experience: High school diploma or equivalent; Business or Accounting degree preferred.At least five years of accounts payable, or related experience required.Home building experience preferred.Certified Accounts Payable Professional (CAPP) certification preferred.Job Type: Full-timePay: $25.00 – $30.00 per hourBenefits:401(k)401(k) matchingDental insuranceDisability insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offVision insurancePhysical Setting:OfficeSchedule:Monday to FridayEducation:Associate (Preferred)Experience:Accounts Payable Occupations: 5 years (Preferred)Work Location: One location
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