Administrative Assistant I Job Vacancy in Stanford Health Care Palo Alto, CA 94305 – Latest Jobs in Palo Alto, CA 94305

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Company Name : Stanford Health Care
Location : Palo Alto, CA 94305
Position : Administrative Assistant I

Job Description : If you’re ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day – 08 Hour (United States of America)
The responsibility of this role will be to provide excellent customer service to the operating room staff and faculty. This role will support day to day operations of lockers, order office supplies, stock break room supplies, copy/mail room management, conference room calendar management, process visiting observer requests, space management, and badge access requests. Above average organizational, communication, and customer service skill sets are preferred.
This is a Stanford Health Care job.

A Brief Overview
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Locations
Stanford Health Care

What you will do
Answers, screens and transfers inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintains electronic and hard copy filing system
Retrieves documents from filing system
Handles requests for information and data
Resolves administrative problems and inquiries
Prepares written responses to routine enquiries
Prepares and modifies documents including correspondence, reports, drafts, memos and emails
Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors
Prepares agendas for meetings and prepare schedules
Sorts and distributes incoming correspondence
Maintains office supply inventories
Coordinates maintenance of office equipment
Education Qualifications
High School Diploma or GED equivalent
Experience Qualifications
2 years of office and/or administrative work experience
Required Knowledge, Skills and Abilities
Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Ability to demonstrate business communications skills (verbal, written, listening, reading)
Ability to follow standard operating policies and procedures
Ability to demonstrate information gathering and information monitoring skills
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Attention to detail and accuracy skills
Ability to demonstrate customer service skills
Ability to work in a team environment
These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:
Know Me: Anticipate my needs and status to deliver effective care
Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
Coordinate for Me: Own the complexity of my care through coordination
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

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