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Company Name : State of Utah
Location : Salt Lake County, UT
Position : Administrative Assistant
Job Description : Job Description
The Department of Workforce Services (DWS) is seeking a motivated and skilled individual to join the Office of Homeless Services (OHS) for the position of an Administrative Assistant in Salt Lake City. The employee in this position reports to and has a close and confidential relationship to the State Homelessness Coordinator, housed in the Governor’s Office of Planning and Budget and the Assistant Director of the Office of Homeless Services who reports to a member of the Executive Directors’ Office.
A partial telework schedule may be available.
Principal Duties:
The Administrative Assistant performs the following tasks:
Provides administrative support.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and other customers.
Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, councils, committees, contractors, and suppliers.
Writes or drafts correspondence, reports, documents, and/or other written materials.
Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations.
Schedules and/or coordinates appointments, meetings, facilities, meals, equipment, and follows up as needed.
Serves on various boards, councils, committees or task forces to coordinate agency activities and facilitate agency goals and initiatives.
Performs basic accounting duties to include supply or equipment expenditures and tracking of inventory.
Other tasks as assigned.
The ideal candidate
The model applicant for this position is someone who:
Has previous experience providing administrative support to a senior level executive. Is self-motivated and can work independently.
Has experience with administrative office procedures and systems such as word processing systems, record management, transcription, form design principles, and other office procedures and terminology.
Is familiar with agency programs, business practices, rules, regulations, and/or policies and procedures.
Has the ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions.
Demonstrates ability to develop and maintain applicable professional contacts, resources, and/or networks.
Is familiar with the use of State or agency-specific software application program(s). Can speak clearly, concisely and effectively; listen to and understand information and ideas as presented verbally.
Is able to deal with people in a manner which shows sensitivity, tact and professionalism. Has the ability to maintain composure and respond appropriately in stressful, emergency, volatile or crisis situations.
Has the ability to establish, organize, monitor, and/or maintain files and/or data. Is able to arrange, coordinate or schedule time and details.
Has working knowledge of grammar, spelling, and punctuation.
Has experience researching methods, techniques, and/or sources of information. Is experienced with organizing information in a clear and concise manner.
Is able to communicate information and ideas clearly and concisely, in writing; read and understand information presented in writing.
Is well-organized, tech-savvy, service-oriented, and works well under pressure. Has experience frequently and proactively finding multiple options as solutions to problems that arise in day-to-day activities.
Has great critical thinking skills and is adaptable to change.
Has excellent time management skills and the ability to multi-task and prioritize work.
Why You Should Join Our Team
Besides working for a fantastic agency that is dedicated to helping the citizens of Utah, you will receive great health and retirement benefits. Click here to view a summary of benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.
The Agency
The mission of Workforce Services is to strengthen Utah’s communities by connecting the workforce to new opportunities and providing services to individuals and families in need. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives. These include intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work. To learn more about Workforce Services, click here.
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules regarding promotions and transfers apply to current state of Utah employees.
This post is listed Under Utah jobs
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