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Company Name : Amazon.com Services LLC
Location : Arlington, VA
Position : Executive Assistant
Job Description : 5+ years of experience as an Executive Assistant
Experience with executive level calendar management
Experience with domestic and/or international travel coordination
Experience with Microsoft Office Products
Job summary
This position can be based in Seattle, WA; Washington DC or Arlington, VA and may require occasional travel.
Amazon is seeking a self-motivated, highly organized, and creative administrative professional to join the Amazon Web Services (AWS) PR team as Executive Assistant. This role will support two Directors in Seattle (Director of AWS Corporate PR and Director of AWS Tech and Services PR) and their leadership teams.
In this position, you should be adaptable, resourceful, friendly, collaborative, decisive, self-motivated and have a solid history of high performance. Thinking holistically, creating efficiencies, and applying consistently sound judgement to decisions are critical to the success of this role as are the ability to remain calm under pressure, display a strong work ethic, have a sense of humor, and use excellent judgement in dealing with highly confidential information. You will thrive in a fast-paced environment while always keeping an eye toward minute details as well as the big picture.
This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical. Professionalism in dealing with senior executives is imperative. Good communication skills and the ability to foster a positive and fun team environment are a must, as is the ability to be flexible and change direction at a moment’s notice.
This is a demanding but highly rewarding role, allowing exposure to broad and diverse areas of the AWS business and an opportunity to work with EAs in other senior leadership offices on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious executive assistant looking to grow and develop in an organization offering fantastic long-term career opportunities.
Key responsibilities include:
Scheduling highly confidential meetings and managing confidential documents and information
Managing a complex calendar; the successful candidate will be responsible for using sound judgement in mapping out day-to-day meetings, events, and responsibilities
Scheduling and tracking key meeting series, then working backwards from those deadlines to ensure deliverables are met
Working with a high-performing, fun, and collaborative group of EAs located around the world
Creating and enforcing mechanisms that are scalable and that optimize efficiency around every-day tasks, while continually auditing current administrative mechanisms for relevance
Assisting with large-scale event management
Planning, executing, and assisting with team activities
Having fun at work and helping others do the same
Sets a high bar for self and team; can provide key examples of improving efficiency or daily productivity of direct manager and/or team
Is very professional; highly poised, confident, and organized
Maintains high-level of integrity and discretion in handling confidential information and dealing with professionals both inside and outside of the company
Pivots quickly and is able to react with appropriate levels of urgency to situations and events which require timely response or turnaround
Able to handle administrative details independently and with an eye for accuracy, while keeping team members informed as necessary
Ability to take on increased responsibility as the position advances
Thrives in an ambiguous environment
Inclusive Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
Work/Life Balance
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
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