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Company Name : KOHANAIKI
Location : Kailua-Kona, HI 96740
Position : Facilities Administrative Assistant
Job Description : The scope of job responsibility is to provide a wide range of administrative and office support activities for the Facilities Maintenance department.
Job duties include but are not limited to:
Provide administrative support to the Director of Engineering and Facilities Manager.
General clerical duties including photocopying, fax, and mailings. Prepare and edit weekly/monthly correspondence, communications, presentations, and other documents as they relate to Kohanaiki’s Facilities Maintenance programs. File and retrieve documents and reference materials. Monitor, screen, respond to, and distribute incoming communications. Prioritize, coordinate, and schedule work orders and projects for Kohanaiki’s Facilities Maintenance through the ALICE software system. Handle requests for information and data. Open, sort, and distribute incoming mail correspondence. Answer and manage incoming calls. Liaison amongst members, vendors, sub-contractors, and other Kohanaiki departments. Receive and interact with incoming members, guests, and prospects. Processing work orders, expense sheets, and invoices. Handling sensitive information in a confidential manner. Develop and update administrative systems to assure efficiency. Attend all staff and management meetings as needed. Will honor, undertake, and complete all assignments and additional duties as delegated by the General Manager.
This post is listed Under Hawaii jobs
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