116782 – Administrative Assistant 2 Job Vacancy in C2S Techs Redmond, WA – Latest Jobs in Redmond, WA
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Company Name : C2S Techs
Location : Redmond, WA
Position : 116782 – Administrative Assistant 2
Job Description : Overview
Request Summary: 116782-1 Administrative Assistant 2
Location: 25 – Redmond
Number of openings: 1
Submittal limit per supplier: 3
Estimated start date: ASAP
Estimated end date: 6/30/2022
Bill rate max (if applicable): $46.50 hourly
Daily schedule and OT estimate: – M-F standard core hours, 40 hours a week, flexible hours
Equipment or software required: Supplier to provide equipment: laptop, mouse, headset
Workspace type: Mobile shared
Program office contact: v-rhanusack@microsoft.com or ushubsup@microsoft.com
NOTE: Confidential information may not be shared with suppliers.
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.
Story Behind the Need – Business Group & Key Projects
Business group
Surrounding team & key projects
Purpose of this team
Reason for the request
Motivators for this need
Budget approved (Y/N)
-GFS – MS 1010 org
New Role
Surrounding team: GTFS works with the finances and global treasury services. The team is rapidly growing and they are looking for a candidate to support 4 of their leadership team members. Daily tasks will include: ordering/organizing inventory, scheduling travel, expenses, headtrax, PO creation and maintenance, and calendaring.
Specific projects: One project will be organizing purchase orders and tracking them all in one place. As well as tracking budgets to keep the team in compliance. The second big task will be assisting with setting up and tearing down desks/office spaces, assisting new employees new to the building and onboarding new hires.
Right skillset: the candidate must be the right fit, be flexible, and have a good attitude.
Budget approved
Typical Day in the Role
Typical task breakdown and rhythm
Interaction level with team
Chance for flex hours or remote
Chance for extension later – Y/N
Onsite-hybrid, flexible hours, 18 months
30% calendar management
20% ordering inventory and assisting with the PO project
20% assisting with expenses
30% organizing the office space, setting up and tearing down office space.
High interaction with the sponsor and the team
Compelling Story & Candidate Value Proposition
Competitive market comparison
What makes this role interesting?
Unique selling points
Value added or experience gained
The candidate will have the chance to work with Microsoft and build their resume. There will be a lot of independence and challenging tasks that the candidate will have to take on, on the daily. They will experience a lot of growth and will learn project management skills.
Candidate Requirements
Degrees or certifications required
Disqualifiers
Best vs. average
Performance indicators
Experience: Minimum 3-5 years
Degree: N.A
-Disqualifiers- Job hopping
Best candidate: The best candidate will have prior MSFT experience, and experience working with different level offices. They will also be a hard worker, independent, a team player, and want to actively learn and grow.
Performance indicator: Receiving feedback from the team in which the candidate is assisting with projects. As well as visual results/quality of work.
Candidate Requirements (continued)
Top 3 must-have hard skills
Level of experience with each (years)
Stack-ranked by importance
Calendar Management (3years)
Proficiency with MSFT tools (at least 3 years)
Project management (3 years)
Additional Details & Logistics
Cost center/IO number
Explain non-SOW process
Overtime (busy times, etc.)
Expenses (parking, food, etc.)
HeadTrax specifics
Workspace type (space confirmed?)
Explain seat fee exemption
Must be assigned if onsite more than 60% of time
Cost Center: 10049818
$0 OT
$0 expenses
Must be local to Redmond, mobile shared
Candidate Review & Selection
Shortlisting process (explanation)
Second touchpoint for feedback (date confirmed)
Hard skills assessments (expected dates slated)
Touchpoint on Feedback: 2/16/2022
HSAs will start being scheduled after 2/16/2022
Sponsor Communication Preferences
Preferred PMO contact method
Open to supplier contact (Y/N)
Contact benefits and boundaries
NOTE: Contact with sponsors is prohibited on ALL requests unless explicitly stated above that suppliers may reach out directly. You must contact PMO first if you are still unsure.
Contact method: Teams and Email
Sponsor is not open to supplier contact
IMPORTANT COMPLIANCE NOTES FOR SUPPLIERS:
The terms of the Supplier Master Agreement with Microsoft govern all assignments through Microsoft Procurement, inclusive of, but not limited to, the Confidentiality and Security Requirements. Posting the Microsoft name, group names, technologies (Xbox, Bing, etc.), project code names, or program office information is strictly prohibited.
Sub-contracting is discouraged at Microsoft. All forms of sub-contracting must be submitted to the contractor services team for review and approval. Please note, for any assignments in support of the WDG organization, no sub-contracting approvals will be granted.
All candidates must be submitted with full legal names, and without agency letterhead or logos.
It is against Microsoft policy to solicit another supplier’s contractor while on an active assignment.
More information on the above policies can be found in your Supplier Reference Guide. If you have any questions, please reach out to your local program office.
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