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Company Name : development site advisors®
Location : New York, NY 10022
Position : Administrative Associate
Job Description : development site advisors® is a growing commercial real estate brokerage and advisory firm, focusing solely on the development site sector. The firms office is located in Midtown Manhattan. We are seeking a full-time, Administrative Associate that will provide backoffice support for the firm. The ideal candidate will be responsible for many different tasks related to the operations of the business. Sound, professional judgment, etiquette, and strong prioritization skills are required in order to support and organize a diversified workload.ResponsibilitiesAnswer and direct all incoming phone calls as well as specific outgoing callsMaintain calendars, schedule and organize meetings and conference callsEstablish communications between customers and agentsOrganize documents and reportsWork closely with the Principals, Architecture Team, Marketing Team and Sales Agents to ensure an efficient sales processPlan and coordinate team meetings including preparation and circulation of meeting materialsProvide administrative support to sales Directors and associates when necessaryProvide additional administrative support in a variety of capacities including; data entry, database management and assisting with the completion of assigned projects, report generation, events/meeting planning and invoice/expense reportingMaintain contacts in our developer database and CRM system for day-to-day correspondence and marketing campaigns and mailingsSubmit vendor orders, pay invoices and track paymentsOversee the budgeting and bookkeeping proceduresQualificationsMust be proficient with MS Office products, including Word, Excel, Access, PowerPoint, and OutlookA highly service-oriented individual with the ability to work well as part of a teamBachelor’s degree preferredHigh-level ability to prioritize tasks, meet deadlines, and manage active workflowEffective oral and written communication skills, to quickly convey purpose and confidentialityStrong time management skills to handle multiple concurrent assignments, with a high degree of accuracy and meet deadlines with limited direction and guidanceAble to handle multiple tasks with little or no supervisionJob Type: Full-timePay: $62,000.00 – $68,000.00 per yearBenefits:Health insuranceSchedule:Monday to FridayAbility to commute/relocate:New York, NY 10022: Reliably commute or planning to relocate before starting work (Required)Education:Bachelor’s (Preferred)Experience:Administrative Assistants & Receptionists: 1 year (Preferred)Work Location: One location
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