Executive Assistant, Arista Records Job Vacancy in Sony Music Entertainment US New York, NY – Latest Jobs in New York, NY
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Company Name : Sony Music Entertainment US
Location : New York, NY
Position : Executive Assistant, Arista Records
Job Description : As an Executive Assistant at Arista Records you will provide administrative support for a highly creative executive at the label. You will be detail-oriented and extremely organized with the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. You will play a vital role in ensuring executive’s projects move forward.
What you’ll do:
Schedule internal, external meetings (both in-person and Virtual); book travel and accommodations.
Manage executive’s calendar (sending reminders and Teams/ Zoom links, locations, and/or dial-ins for upcoming meetings, working with time zones when the executive is traveling or meeting with others in different time zones).
When requested, join executive in meetings – taking notes and following up with responsible parties to ensure tasks are completed as agreed upon.
Administer call list and keep track of various “To-Dos”, organizing end of the day recap and the next day’s schedule.
Maintain strong working knowledge of artist roster, employees, and important external contacts.
Compile, manage and keep track of all music (demos, roughs, mixes, etc.) in Box or other appropriate systems.
Oversee database of artist management and booking contacts.
Attend NY concerts/shows to ensure label and marketing partner needs are satisfied in a professional manner.
Process travel and entertainment expenses, department invoices, maintain budget grids, and several other financial duties.
Be comfortable working with all internal departments in various capacities and serving as the point of contact for internal/external issues.
Opportunity to assist with special projects.
Who you are:
Ideal candidate will have 2+ years of prior administrative experience.
Proven history of displaying professionalism in a fast-paced environment.
Has a “can-do” attitude and passion for the music industry.
You thrive in a hyper creative space (inclusive of but not limited to A&R, Marketing, Music Industry).
Strong communicator and enthusiastic collaborator.
The use of discretion and the maintenance of high levels of confidentiality are also required.
Excellent organizational, analytical, and problem-solving skills.
You prioritize with timely follow-up and flexibility.
Proficient in Microsoft Office.
Knowledge of MAC computer software.
What we give you:
You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
A modern office environment designed to foster productivity, creativity, and teamwork
An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
We invest in your professional growth & development
Time off for a winter recess
This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson’s Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
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