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Company Name : Newark Housing Authority
Location : Newark, NJ 07102
Position : EXECUTIVE HR ASSISTANT
Job Description : DEFINITION: Under direction, acts as a staff and personal representative responsible for assisting in the execution of departmental functions: perform duties through implementation of policy and development, management, and control of plans, programs, and operations by employing accepted techniques of management; does other related duties as required.EXAMPLES OF WORK: Develops, reviews, interprets, and controls objectives, policies, and procedures.Plans, organizes, and directs programs.Assists the Chief Human Resources Officer in planning, organizing, and directing programs.Recommends organizational arrangements, performance criteria, and administrative policies designed to help achieve organizational goals and purposes of its programs.Provides high-level administrative support and assistance to the Chief Human Resources Officer and/or other assigned leadership staff.Coordinates various division functions within the department.Confers with management personnel on budgetary needs and allowances.Ensures that project target dates and/or deadlines are met.Resolves problems that may arise and refer critical delays, as necessary, to the Chief Human Resources Officer.Develops and implements measures to ensure that directives are properly carried out by the appropriate organizational unit, and directs assignment and management of such measures.Serves as liaison with other departments and agencies to alleviate management and administrative problems.Fulfills organizational needs and requirements by collaborating with data processing specialists in designing and installing data processing management information systems, by conferring with personnel technicians in matters of classification, recruitment, payroll, and employee problems, and by consulting budget experts in matters of budget limitations and policies.Participates in or performs special studies or investigations, which require analysis of requests and statistics in highly sensitive areas, and makes recommendations regarding appropriate action.Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.Prepares and directs the preparation of clear, sound, accurate, and informative reports containing findings, statistical information, analyses, conclusions, and recommendations.Assists with essential records and files.Maintains accurate and up-to-date human resource files, records, and documentation.Maintains the integrity and confidentiality of human resource files and records.Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.Conducts or assists with new hire orientation.Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.Arranges travel and accommodations for executives.Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.Performs additional duties as assigned by executives.REQUIREMENTS: Graduation from an accredited college or university with a Bachelor’s degree is preferred. Five (5) years of experience in program management with responsibility for planning, organizing, coordinating, staffing, reporting, and budgeting or in assisting an executive with program development and implementation. Graduation from an accredited college or university with a Master’s degree in Public Administration, Business Administration, Management, or related field may be substituted for one (1) year of experience is preferred. Excellent written, verbal and interpersonal skills. Ability to function well in a high-paced environment.Job Type: Full-timePay: $1.00 – $2.00 per hourBenefits:Dental insuranceHealth insuranceLife insurancePaid time offRetirement planTuition reimbursementVision insuranceSchedule:8 hour shiftCOVID-19 considerations:COVID Vaccination PolicyWork Location: One location
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