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Company Name : Pirkey Barber PLLC
Location : Austin, TX 78702
Position : Legal Assistant/Secretary
Job Description : Summary: Performs a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters.Minimum five years administrative assistance experience; law firm experience preferred.Prepares correspondence, e-mails, and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.Screens telephone calls and conveys messages; transcribes voice mail messages for assignments when they are out of the office.Coordinates travel arrangements including international travel; maintains travel profiles for multiple attorneys.Reviews, sorts, and files incoming mail; tracks outgoing mail.Maintains calendar and deadline reminder systems; utilizes docket at attorney/paralegal request to lookup routine matters, case numbers, or upcoming deadlines.Opens new electronic files, performs conflict of interest checks, prepares files to be closed.Maintains good relations with clients; observes confidentiality of attorney-client relationship.Makes appointments for attorneys; coordinates with the receptionist for conference room set-ups.Ensures that attorney timesheets are prepared for accounting in a timely manner by entering and proofing attorney timesheets; reviews pre-bills for consistency at attorney request.Works closely with administrative support staff delegating tasks as appropriate; proofs outsourced or delegated documents.Conducts database research including PACER, Secretary of State, USPTO.Investigative research utilizing internet search tools.Other routine legal assistant duties and duties as assigned.Job Type: Full-timePay: $19.00 – $36.00 per hourBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible scheduleFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offParental leaveRetirement planVision insuranceSchedule:8 hour shiftCOVID-19 considerations:Masks are required in common areas at the office while Austin Covid-19 cases are on the rise. Proof of Covid-19 vaccination is required for admittance to the office.Education:Bachelor’s (Preferred)Experience:Microsoft Office: 1 year (Preferred)Work Location: One location
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